Job Description:

The Administrative Assistant 1 will perform office support and clerical work related to the library in areas directly related to student and faculty support.

In order to maintain a welcoming environment for prospective students, students, community members, and visiting university staff, the duties of this position include, but are not limited to:

* Work with library director to track and review purchase requisitions, invoices and payments

* Monitor Library Chat system, library e-mail, ticketing system and phone to review service requests

* Process Lending and Borrowing Interlibrary Loan requests using resource sharing software

* Assist with travel and related forms

* Provide substitute reception coverage as requested

* Provide excellent customer service, including telephone, e-mail or in person inquiries

* Actively participate in university activities

Requirements:

Minimum Qualifications:

Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant 1.

OR

The following candidates may be transfer eligible into the Administrative Assistant Traineeship (a two-phase, two-year promotional program into the Administrative Assistant 1 Salary Grade 11 title):

Office Assistant 1's who have completed one year in title are eligible to transfer to the Salary Grade 8 - Administrative Assistant Traineeship 1. (Non-Keyboarding titles will be required to take a typing test.)

Office Assistant 2's who have completed one year in title are eligible to transfer to the Salary Grade 8 - Administrative Assistant Traineeship 1 - will remain at the Salary Grade 9 pay. (Non-Keyboarding titles will be required to take a typing test.)

For full details on the Administrative Assistant Traineeship program, go to the following link: https://www.cs.ny.gov/ssd/Manuals/SPMM/GIBS/GIB19-07.cfm

Work Hours: Monday - Friday - 9:00am - 5:00pm

Work Address: 2 Union Avenue, Saratoga Springs

Additional Information:

Salary: SG-11 $44,957 - $55,093

SUNY Empire State University is an Equal Opportunity Employer.

IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT http://www.sunyempire.edu/safety-security

Application Instructions:

Applications Due By: March 31, 2024

If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866 or via email to classifiedrecruitment@sunyempire.edu:

* Resume

* Cover letter

* Name and contact information of three references

URL: www.esc.edu/human-resources/employment-opportunities/apply-to-a-classified-vacancy/