Job Summary:
This leadership role requires a dynamic individual with a strong business acumen and the ability to lead others strategically and positively in a fast-paced and changing environment. The Practice Manager is responsible for overseeing the administrative, financial, and operational functions; the smooth, timely, appropriate, and efficient implementation of the owners’ strategic vision; and risk reduction, of the law firm to ensure smooth and efficient day-to-day operations. The Practice Manager also assists the owners in the development and implementation of business development strategies. This role requires a combination of organizational, communication, and managerial skills to support the firm's legal professionals and maintain a professional and productive office environment. You will play a crucial role in the overall efficiency, excellence, growth, and success of the law firm, contributing to a positive work environment and supporting the firm's commitment to delivering excellent legal services to clients. **I strongly urge you to read entire post before considering our position...we are looking for that diamond in the rough! **

About Summit Law: Summit Law is a boutique law firm focused on corporate transactions, particularly mergers and acquisitions, combining the personalized service of a small firm with the expertise of a large one. We prioritize building long-term relationships with clients while delivering top-tier legal counsel in complex corporate matters.

Key Responsibilities:

1. Strategic Management:

a. Develop and communicate the firm's mission, vision, and strategic objectives to align with the legal market and business trends.

b. Formulate and execute strategic plans to achieve organizational goals and foster long-term growth.

2. Administrative Management:

a. Manage daily administrative tasks, including answering phones, handling correspondence, and managing email communications.

b. Coordinate and schedule appointments and meetings for leadership team and owners.

c. Organize and maintain electronic and physical filing systems to ensure easy retrieval of documents.

3. Office Operations:

a. Supervise and support administrative staff, including leadership staff, paralegals, and assistant operations manager.

b. Oversee office supply inventory, order supplies, and ensure cost-effective management of resources.

c. Implement and improve office policies and procedures to enhance efficiency and productivity.

4. Financial Management:

a. Assist in budget creation and management, including monitoring expenses and ensuring compliance with financial guidelines and financial health and sustainability.

b. Process invoices, track expenses, and assist with billing activities in coordination with other leadership and administrative staff and legal professionals.

c. Monitor financial performance, analyze key financial metrics, and make informed decisions with the approval of the owners to optimize profitability.

d. Ensure compliance with accounting principles, legal regulations, and industry standards.

e. Coordinate with external tax advisors to develop tax strategies and ensure compliance with tax laws.

f. Prepare and submit necessary tax, benefits, and other documents, ensuring accuracy and timeliness.

g. Establish and maintain internal controls to safeguard the firm's assets and ensure the integrity of financial information.

h. Conduct regular audits to identify and address any financial discrepancies.

i. Manage cash flow by monitoring receivables, payables, and optimizing banking relationships.

j. Implement strategies to maximize the firm's liquidity while minimizing financial risks.

k. Manage cash flow by monitoring receivables, payables, and optimizing banking relationships.

l. Implement strategies to maximize the firm's liquidity while minimizing financial risks.

5. Human Resources:

a. Coordinate the recruitment, onboarding, and training of new staff members and legal team members to build a high-performing team.

b. Maintain personnel records and oversee employee and other team member benefits administration.

c. Address employee and other team members concerns and facilitate a positive and collaborative office culture.

d. Provide mentorship, guidance, and professional development opportunities to staff members.

6. Technology and IT Support:

a. Ensure the proper functioning of office equipment and liaise with IT support for troubleshooting and maintenance.

b. Oversee the implementation and utilization of legal software and tools to enhance operational efficiency.

7. Business Development:

a. Cultivate positive relationships with stakeholders, including partners, referral partners, and regulatory bodies.

b. Assist owners and other legal team members in identifying and pursuing new business opportunities, partnerships, and client relationships.

c. Oversee marketing and branding initiatives to enhance the firm's visibility and reputation in the legal industry.

8. Client Relations:

a. Foster and maintain strong client relationships, ensuring client satisfaction and loyalty.

b. Act as a point of contact for clients, addressing inquiries and ensuring a high level of client satisfaction.

c. Assist in the development and implementation of client communication strategies.

9. Legal Support:

a. Assist attorneys with administrative tasks, legal research, and document preparation as needed.

b. Coordinate court filings and maintain knowledge of legal deadlines and requirements.

10. Risk Management:

a. Identify and mitigate potential risks to the firm's reputation, finances, and operations.

b. Develop and implement risk management strategies and protocols.

Qualifications:

1. Bachelor's degree in business administration, management, or a related field.

2. Education and/or experience with company financial management, budgeting, documenting, reporting, and reconciliation and related software.

3. Previous experience in office management, preferably in a legal setting.

4. Strong organizational, communication, negotiation, and interpersonal skills.

5. Proficient in office software and legal management tools.

6. Familiarity with legal processes and terminology is a plus.

Attributes:

1. Strong visionary leader and team management skills with the ability to inspire and motivate a team.

2. Strategic thinker with a results-oriented mindset.

3. Problem solver.

4. Adaptable and forward-thinking in the face of industry changes.

5. Strong ethical standards and commitment to the highest levels of professionalism.

6. Detail-oriented with a focus on accuracy and efficiency.

7. Ability to prioritize tasks and manage time effectively.

8. Discretion and the ability to handle confidential information appropriately.

9. Ability to be flexible with and modify work hours and locations to meet the needs and schedules of the firm and its attorneys, including increasing those significantly during busy season and initially to understand, clean up and create processes, procedures and policies is a must.

10. Must have the ability to multi-task and pivot quickly while staying organized and on track.

11. Enjoys a challenge.

12. Accepts feedback and constructive criticism.

We offer competitive compensation based on experience.

If you are a motivated individual with a passion for organization, office management, and working with a small but quickly growing team, we would love to hear from you. Please submit your resume for consideration.

Job Type: Full-time

Pay: From $30.00 per hour

Expected hours: 40 – 50 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Microsoft Office: 5 years (Required)
• Administrative experience: 5 years (Required)

Ability to Commute:

• Charlotte, NC (Required)

Ability to Relocate:

• Charlotte, NC: Relocate before starting work (Required)

Work Location: In person