Overview:

Provides administrative support for Owner/Manager in a well-organized and timely manner. The Executive Secretary is responsible for greeting visitors, answering and directing phone calls, filing and retrieving records, managing construction accounting system, processing payroll and quarterly reporting, along with performing other administrative duties as assigned. Good listening and communication skills are essential to understand, follow instructions & complete work product accurately. Working hours are generally 8 am to 5 pm.

Personal Attributes:

Flexible and Adaptable

Ability to Multitask and Prioritize

Self-starter and Proactive

Excellent Time Management and Organization Skills

Attention to Detail

Ability to be Discrete and Maintain Confidentiality

Honest & Reliability

Professional Written and Oral Communication Skills

Major Duties Required:

Perform administrative activities with the ability to work under pressure, preserve confidential material and maintain a positive attitude.

Greet visitors, determine nature and purpose of visit and direct or escort them to specific destinations.

Operate multi-line telephone by answering, screening or forwarding calls, providing information, taking messages or scheduling appointments.

Sort, open and distribute correspondence, including mail, faxes and emails.

Strong knowledge of Microsoft Office, QuickBooks and the Internet are imperative.

Manage multiple electronic calendars; arrange appointments and provide reminders.

Maintain office systems, including record management and filing. Set up and prepare file folders and categories for new files. Purge and rotate files as necessary.

Type and proof a variety of materials, including correspondence, reports, executive summaries, briefing papers, policies and procedures.

Conduct research and present findings, as requested. Produce information by data entry, transcribing, formatting, editing, copying and transmitting text, data and graphics.

Coordinate and attend meetings as assigned; including scheduling, preparing materials and notices prior to meetings, documenting minutes, maintaining records and follow-up on actions taken.

Plan, prepare, organize and manage events and presentations.

Good composition skills and proper use of grammar.

Ability to meet commitments and deadlines.

Prepare vendor and payroll checks for review and signature.

Prepare bank reconciliations.

Anticipate office equipment and supply needs.

Maintain office supply inventory to ensure that stock is not depleted; place and expedite orders and verify receipts.

Ensure operation of office equipment; request routine maintenance and troubleshoot malfunctions, as necessary.

Education/Work Experience:

High school diploma or GED required. Two-year degree from a college/school or at least three years related experience and/or training preferred.

Will not consider candidates that do not complete the assessments requested.

Benefits:

Full-time position

Competitive wage based upon qualifications

Paid Time Off

Health Insurance (shared cost)

401K retirement plan

Send Resumes to:

SuBSurfco, LLC

PO Box 1280

North Sioux City, SD 57049

Equal Opportunity Employer

Women & Minorities are Encouraged to Apply

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Work Location: In person