• Oversee general office operation.
• Greet visitors, answer a high volume of incoming phone calls, and deliver world-class service to our customers.
• Coordinate appointments and meetings and manage staff calendars and schedules.
• Supervise, mentor, train, and coach our office staff and delegates assignments to ensure maximum productivity.
• Produce reports, compose correspondence, and draft new contracts.
• Create presentations and other management-level reports.
• Undertake accounting (AP/AR/bookkeeping) responsibilities.
• Manage the social media channels of the company.
• Develop organizational procedures and systems for office personnel, including filing, billing, accounts payable/receivable, payroll, and scheduling.
• Improve employee and client retention rates through active communication and problem-solving efforts.
• Continue education in management, organization, and team-building skills.
• Manage employee schedules and troubleshoot scheduling conflicts as they arise.
• Establish team atmosphere through leadership and employee development.
• Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintain office staff by recruiting, selecting, orienting, and training employees.
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.

• B.A. or B.S. preferred.
• Ten years of experience in office administration and five years as an Office Manager.
• Excellent organizational skills.
• Proficiency in Microsoft Office suite especially MS Excel and QuickBooks.
• Experience with scheduling, AP, AR, budgeting, and payroll.
• Advanced computer skills.
• Excellent written and verbal communication skills.
• Comfort with a fast-paced environment.
• Bi-lingual English / Spanish preferred.
• Must be available evenings/weekends as needed.
• Have an entrepreneurial mindset and experience in a school of hard knocks.

Stratus Building Solutions Northwest (aka. Ever Onward Solutions Co operates under the national brand of Stratus Building Solutions of Seattle and Portland) is a local family owned minority business enterprise (MBE). to impact the way the industry operates one customer at a time by providing a consistent, high quality customer experience. Stratus Building Solutions is the industry-leader in green commercial cleaning. In an ever-increasing health and environmentally conscious consumer market, the demand for green cleaning services puts Stratus at the forefront of the competition. As a standard, Stratus utilizes state-of-the-art cleaning equipment, sustainable processes, and Green Seal Certified, biodegradable and non-toxic branded cleaning chemicals; Stratus Building Solutions is second to none in green commercial cleaning. With customizable cleaning options and competitive rates, Stratus Building Solutions provides services to a large range of clients, from schools, medical offices, shopping centers, warehouses, dealerships, religious centers, professional offices, daycares, retail stores, gyms and more.