Job Summary

This position provides assistance to the Department Coordinator, Associate Director and Department Chair with office functions. Under the immediate supervision of the Department Coordinator, the incumbent provides clerical support for the Department of Educational Leadership with an emphasis on serving students and faculty by answering phones, emails and assisting office visitors.

Key Responsibilities

* Provide administrative support for travel authorizations and claim forms, purchase orders, ordering texts, purchasing. Assist with the collection of faculty information which includes office hours and syllabi.

* Provide program and faculty support by processing work order requests, ordering and monitoring office supplies and scheduling meetings, making room and parking reservations. Support event and programmatic communication (e.g., social media)

* Perform general office operational duties to include answering phones, typing, filing, and entering information into pertinent documents. Assist with training and supervision of student assistants. Assist all office visitors, students, staff, and faculty with inquiries.

Knowledge Skills and Abilities

Excellent written and verbal communication skills. Attention to detail and problem solving skills. Strong organizational skills with the ability to multi-task. Excellent time management skills with the ability to prioritize work. Knowledge of office management systems and procedures. Knowledge and demonstrated experience with Excel, Word, Powerpoint, FileMaker Pro, inDesign, Adobe Suite. Knowledge and demonstrated experience with Social Media platforms {lnstagram, Facebook, Linkedln, Twitter, etc). Knowledge and experience with Peoplesoft. Punctuality, attendance, and dependability.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to three years of administrative support experience required.

Physical Summary

* Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

Educational Leadership

Classification

Administrative Support Assistant II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,505 - $5,159 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a probationary position.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Advertised: May 30 2024 Pacific Daylight Time

Applications close: Jun 13 2024 Pacific Daylight Time