We are seeking a highly organized, motivated, and detail-oriented individual to support our busy, friendly, small Trusts and Estates law firm as Receptionist / Secretary / Administrative Assistant. The person in this role will greet and attend to our clients with care both by telephone and in person, will provide conscientious administrative and secretarial support to our attorneys and paralegals, and will assist with all other tasks that promote the smooth operation of our office.

- Edit documents utilizing Word / WordPerfect/Adobe

- Review and proofread documents for accuracy and completeness

- Open and close files

- Maintain document filing systems

- Schedule appointments for attorneys

- Answer phone calls, take messages, and direct inquiries to the appropriate staff members

- Manage incoming and outgoing correspondence, including mail and email communications

- Maintain confidentiality of sensitive client information

- Previous experience working as a receptionist / secretary or in a similar role is preferred

- Strong administrative skills with excellent attention to detail

- Ability to multitask and prioritize tasks effectively in a fast-paced environment

- Excellent written and verbal communication skills

- Proficient using computer software such as Microsoft Office Suite, Word Perfect, Adobe

- Knowledge of basic office machinery (copier, scanner, fax, postage meter)

Prior Experience: 1-2 years secretarial / administrative experience

Job Type: Full-time

Pay: $35,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Office: 1 year (Preferred)

Ability to Commute:

• White Plains, NY 10604 (Required)

Work Location: In person