Overview

Stax is looking for an Executive Assistant/Office Manager in Boston. This in-office position (8:30–5:30/Monday– Friday) offers a mix of ongoing administrative responsibilities in supporting the Senior Managing Director (SMD) and other staff members plus managing special projects such as coordinating logistics for corporate events, office meetings, and social events.

This position combines an overall understanding of the day-to-day operation of the office while working with minimal supervision, exercising independent judgment in prioritizing work and maintaining confidentiality. This is a highly visible role on our growing office. If you have a lot of energy, the willingness to “do it all” from the big to the small, and are looking to work with a small, fun-loving group of people – we’d love to hear from you.

ABOUT STAX

Stax Inc. is a global strategy consulting firm with offices in Boston, Chicago, New York, and Colombo, Sri Lanka. Stax provides clients with actionable answers to strategic questions about growth, based on deep research and analysis. For more information, visit www.stax.com.

Responsibilities

Responsibilities:

• Provide high-level and diverse administrative support to the SMD with occasional support to other staff members ensuring that the office is running smoothly and efficiently.
• Support the MD in planning, directing, managing and coordinating day-to-day business activities which include prioritizing incoming/outgoing communications, screening and directing phone calls, proactively coordinating travels, managing calendar, anticipating the needs of the office and act accordingly.
• Schedule meetings, conference calls and events.
• Welcome guests by greeting them, in person or on the telephone; answering or directing inquiries
• Manage vendor relationships (office supplies, office equipment vendors, coffee vendors, etc.).
• Ensure operation of office equipment by completing preventive maintenance requirements, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories and evaluating new equipment purchase as needed.
• Serve as a point person for building management communication and maintenance requests.
• Provide reception/phone coverage.
• Special projects as assigned.

Qualifications

• 3 years of related experience in an office environment.
• Customer service orientation; proactive nature.
• Microsoft Office —Word, Excel, PowerPoint, Outlook.
• Excellent communication skills—oral and written.
• Strong attention to detail and deadlines.
• Excellent time management and organizational skills.
• Team oriented.
• Ability to prioritize and multi- task.
• Prior work experience in a corporate setting preferred.