Special Hiring Rates:

$40,582.8800 - Division of Rehabilitation Services, Disability Determination Section

Parks/South Charleston Headquarters/Kanawha County The employee in this position will gather, compile, review and authorize documents pertaining to the creation of Agency Purchase Orders and Agency Master Agreements. Negotiate contracts or agreements for the purchase of goods and services. Create and distribute Agency Purchase Orders. Gather, compile, review and authorize documents pertaining to Agency Delivery Orders. Create and distribute Agency Delivery Orders. Confer with DNR Procurement to research and create Agency Requests for Quotation, Agency Request for Proposals, and Agency Master Agreements. Serve as a point of contact for vendors and provide instructions on the registration process for both OASIS and the WV Secretary of State’s Office. Contact vendors to gather necessary information for the procurement process. Monitor expenditures and procurement to ensure that purchases or requests conform to specifications, budget amounts, and State and Agency Purchasing Rules and Regulations. Ensure purchase orders and delivery orders are properly coded and in compliance with budgeted appropriations, special revenue funds, or special appropriations. Analyze performance and review operation methods, determine and/or recommend needed changes or policies/procedures, guidelines, and formats. Develop/recommend solutions and provide methods to analyze the success or failure of the changes with quantitative and/or qualitative measures. Analyze procurement patterns and make recommendations within the Business Office based on those patterns. Assist in the development and implementation of SOPs, processes, procedures, forms, internal controls, and training programs. Train agency personnel on policies and procedures of the WV DNR Parks and Recreation Business Office. Develop manuals, instructions, and training materials for distribution to the Parks and for use at training sessions or seminars. Maintain various databases and spreadsheets of information pertaining to the Business Office. Maintain files (procurement and financial) and ensure they are kept up-to-date in both hard copy and digital formats. Performs other duties as assigned. Regular attendance is required.

IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section.

ATTENTION:

Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified.

To be considered to receive credit for Veterans preference, you must verify eligibility by attaching a copy of your Member 4 DD214 to your application prior to submitting it. If you are unable to attach this document, please go ahead and apply. However, you must email the document to applicantservices@wv.gov or mail to WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305. A service connected disability must be verified by a U.S. Department of Veterans Affairs letter and may also be provided by the options mentioned above.

This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.

Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training. Experience: One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.