3 ACCOUNT CLERK Jobs in Memphis, TN
State of Tennessee is Hiring an ACCOUNT CLERK Near Memphis, TN
Location: Shelby County
Last Day to Apply: Jun 3, 2024
Business Unit: Fiscal Services / Audit
Job Family: Correction
Job Opening ID: 58047
Job Information
State of Tennessee Job Information
LOCATION OF (2) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, MARK LUTTRELL TRANSITION CENTER, SHELBY COUNTY
Qualifications
Necessary Special Qualifications: None.
Examination Method: Education and Experience,100%, for Preferred Service positions.
Summary
Summary: Under general supervision, employees in the class perform bookkeeping and clerical tasks involved in maintaining journals, ledgers, and other financial records. While some duties of this class resemble those of other clerical classes, the essence of work lies in the application of bookkeeping principles and practices. Work in this class requires the application of bookkeeping knowledge in the preparation and maintenance of routine reports according to established procedures.
Responsibilities
Processing Information:
- Calculates overall invoice totals, account adjustments, and purchases/account deductions to generate reports, spreadsheets, and adjustment forms.
- Codes adjustment sheet based on information received to adjust accounts.
- Generates receipts and vouchers originating in assigned work unit as necessary.
- Codes requisitions using appropriate product/category codes to assign the goods/services to the correct account.
- Researches outstanding checks, overpayments, and underpayments and performs cancel and/or re-issue as necessary.
- Analyzes submitted documentation to ensure a valid justification for account adjustment requests.
- Fields calls from external and internal customers to explain account status information, internal policies and procedures, and other information as required.
- Provides training to new employees in an equivalent role as needed.
- Verifies all fields on submitted invoices/adjustments to match information in electronic databases.
- Reconciles physical inventory counts against electronic inventory data to ensure accuracy.
- Verifies electronic data entries with outside vendors to ensure accuracy.
- Verifies receiving reports against billing invoices to ensure accuracy.
- Enters data into electronic databases to ensure accurate processing and record keeping.
- Uses electronic office productivity software (Microsoft Word and Excel) to perform daily tasks.
- Pulls relevant information from electronic databases using wizards and forms as required.
- Enters time and leave requests in electronic databases as required.
- References electronic databases and paper files for invoice, accounts payable/receivable, adjustment, and fund information to assist with daily activities and respond to inquiries.
- Contacts internal and external customers to resolve identified issues.
- Manages complaints from internal and external customers effectively by providing clear and accurate information.
- Verifies vendor address information when paying bills.
- Monitors tracking system and daily reports to ensure that payments are processed.
- Maintains account entries in electronic databases to ensure accurate record keeping.
- Scans and uploads accounting documents into electronic databases.
- Prioritizes daily task list as needed to ensure timely responses.
- Communicates with external customers verbally and in written form to request/provide additional information as needed.
- Communicates with internal and external customers in a friendly and courteous manner to promote healthy relationships and provide exceptional customer service.
- Travels to internal and external sites on foot to deliver mail, make bank deposits, and pick up relevant departmental packages.
- Climbs ladders to perform inventory counts as required.
- Archives physical documentation to ensure accurate record keeping.
- Communicates issues identified with documentation and records to the appropriate internal business partner(s) and supervisor.
- Communicates with supervisor to identify proper courses of action to resolve problems as they arise.
- Submits weekly processing log to supervisor to facilitate monitoring of workload.
- Maintains department specific in-service training levels to maintain required certifications.
- Attends accounts payable training courses as required.
- Maintains paper files including but not limited to invoices, adjustment forms, and court orders as required to meet record keeping requirements.
- Opens and processes mail.
- Operates basic office equipment including but not limited to copiers, scanners, faxes, and calculators.
- Carries and handles paper documentation as required and requested.
Competencies
Competencies:
- Time Management
- Boss Relationships
- Listening
- Patience
- Personal Learning
- Self Knowledge
- Intellectual Horsepower
- Technical Learning
- Humor
- Integrity and Trust
Knowledge:
- Basic knowledge of clerical procedures including but not limited to operation of calculator, basic office equipment, and filing procedures.
- Basic knowledge of customer and personal service
- Basic knowledge of mathematics (arithmetic)
- Basic knowledge of computer operation
- Basic mathematic skills (arithmetic)
- Basic keyboarding skills
- Basic organizational skills
- Basic reading comprehension skills
- Basic speaking skills
- Active listening skills
- Active learning skills
- Basic oral expression ability
- Basic written expression ability
- Basic oral comprehension ability
- Basic written comprehension ability
- Basic deductive reasoning ability
- Basic mathematical reasoning ability
- Basic inductive reasoning ability
- Basic problem sensitivity ability
- Finger dexterity
- Speech clarity
Tools & Equipment
- Personal Computer
- Telephone
- Fax Machine
- Printer
- Copy Machine
- Scanner
- Calculator
Job Summary
Full Time
Public Administration
$40k-49k (estimate)
05/22/2024
07/21/2024
tn.gov
NASHVILLE, TN
15,000 - 50,000
1976
Private
BILL LEE
$10B - $50B
Public Administration
Related Companies
About State of Tennessee
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The job skills required for ACCOUNT CLERK include Accounting, Accounts Payable, Bookkeeping, Billing, Time Management, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an ACCOUNT CLERK. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by ACCOUNT CLERK. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for ACCOUNT CLERK positions, which can be used as a reference in future career path planning. As an ACCOUNT CLERK, it can be promoted into senior positions as a Bookkeeper, Sr. that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary ACCOUNT CLERK. You can explore the career advancement for an ACCOUNT CLERK below and select your interested title to get hiring information.
If you are interested in becoming an Account Clerk, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Account Clerk for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Account Clerk job description and responsibilities
Account Clerks manage accounts and provide support for the accounting, finance and sales departments.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Account Clerk jobs
Account clerks should be flexible and adaptable to manage workplace variety.
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Learn and develop customer service skills, this is proven to be helpful to all account clerks.
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Study and gain knowledge of regulatory standards.
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Account clerks should have knowledge of accounts payable and receivable to work with both customers and vendors.
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Step 3: View the best colleges and universities for Account Clerk.
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