GENERAL STATEMENT OF DUTIES: To oversee the financial administration for a medium-sized and moderately complex department's (as defined by the DOA Office of Management and Budget) fiscal and budgetary processes; to be responsible for all departmental fiscal functions including budget development, internal controls, and the fiscal administration of programs funded by state, federal, or other sources; to participate as a key member of the agency's executive leadership team in establishing and updating the agency's strategic planning documents and key performance metrics; and to do related work as required.

SUPERVISION RECEIVED: Works under the administrative direction of the Department Director with wide latitude for the exercise of independent initiative and judgement; work is subject to review through conferences and submitted reports for conformance to laws, policies, rules, regulations and department objectives.

SUPERVISION EXERCISED: Directly plans, coordinates, supervises and reviews the work of a professional staff engaged in fiscal/financial tasks.

To oversee the financial administration for a medium-sized and moderately complex department's (as defined by the DOA Office of Management and Budget) fiscal and budgetary processes.

To be responsible for all departmental fiscal functions including budget development, internal controls, and the fiscal administration of programs funded by state, federal, or other sources.

To participate as a key member of the agency's executive leadership team in establishing and updating the agency's strategic planning documents and key performance metrics.

To provide leadership and direction for a departmental financial management team.

To oversee agency staff who perform procurement, accounting and budget tasks using the State's ERP software and other software tools.

To lead the process to develop agency annual operating and capital budgets.

To develop effective tools for comparing actual financial operating results with the budget and to research and determine the reasons for any variances.

To develop and implement effective corrective action plans to address variances between budgeted and actual expenditures.

To present the agency's budget, operating results, corrective action plans and other financial matters to staff at the Office of Management and Budget (OMB), Office of Accounts & Control and legislative finance.

To prepare all required reports and make presentations to explain budget variances and the associated corrective action plans that will be taken.

To develop and monitor processes to ensure compliance with various Federal program provisions and Federal OMB Uniform Grants Guidance.

To manage revenue and cash flow and ensure that funding from all non-general revenue sources, including Federal and restricted sources, is maximized to the extent allowable.

To provide guidance to agency staff on compliance with generally-accepted accounting principles as well as to ensure appropriate internal controls are implemented to protect agency assets and minimize risk.

To oversee the maintenance, review and reconciliation of financial information to subsidiary records in order to ensure compliance with generally-accepted accounting principles and sound internal control principles.

To make relevant recommendations to the Department Director and senior management team to improve financial processes and internal controls.

To collaborate with the Department of Administration in financially managing the completion of contracts, grants, purchasing and lease arrangements, and related special projects.

To interpret federal and state laws and accounting principles to ensure departmental accounting processes and procedures comply.

To be responsible for conducting analyses of the costs of various departmental operations in order to provide recommendations for reducing costs and for ensuring that costs are allocated properly to the department's various accounts and funding sources.

To be responsible and accountable for the proper receipt and disbursement of departmental funds including state, federal and other monies, and to ensure that these funds are used for the purposes for which they were intended.

To be responsible for the evaluation of existing programs and to develop plans for their expansion, modification or elimination in view of changing needs and the availability of state and/or federal funds.

To interface with federal and any other funding sources to ensure that all eligible funding resources are made available to the department, and to be responsible for developing and implementing corrective action plans, when necessary, in response to federal and state audit findings and recommendations.

To make recommendations to the Department Director on financial planning and on developing systems for effective administrative and fiscal management, including fiscal and staffing requirements.

To attend meetings and conferences as required.

To do related work as required.

KNOWLEDGE, SKILLS AND CAPACITIES: A thorough knowledge of the principles, practices and procedures of governmental accounting, budget execution and control, and fiscal management; a thorough knowledge of applicable federal and state legislation; a thorough knowledge of management and business administration principles and techniques; a thorough knowledge of the principles, practices and techniques involved in operating a financial tracking and reporting system; advanced knowledge of financial and budget-related software; the ability to plan, develop, coordinate, and supervise the work of a staff engaged in performing departmental fiscal and administrative tasks; the ability to prepare and interpret financial reports, studies and analyses; advanced verbal and written communication skills; the ability to incorporate practices of business administration and fiscal management in developing complex programs for funding and budgeting; the ability to plan and direct the execution of fiscal management and methods studies and the composition of reports thereon; the ability to evaluate existing programs and to develop plans for their expansion, modification, or elimination; the ability to utilize automated financial management, budget preparation, contract administration and grant management systems; the ability to establish and maintain an effective working relationship with subordinates, superiors, vendors, members of the legislature, other governmental agencies and departments; and related capacities and abilities.

Education: Possession of a bachelor's degree in Public Administration, Accounting, Finance, Business Administration or related field; and

Experience: A minimum of seven (7) years of management-level experience in the administration and oversight of fiscal/administrative functions such as accounting, accounts examining, budget management or grants administration.

Or, possession of a master's degree in Public Administration, Accounting, Finance, Business Administration or related field and a minimum of five (5) years of management-level experience in the administration and oversight of fiscal/administrative functions such as accounting, accounts examining, budget management or grants administration.

Additionally, the position will be responsible for overseeing the expenditure of remaining federal stimulus funds, including executing federal draw downs, grant award monitoring and compliance, and reporting. The position will ensure funds are maximized by factoring in local, state, and federal policies and programs and working with departmental leadership, program staff, community partners, grantees, vendors, quasi-public agencies, and other stakeholders to ensure service delivery occurs in an effective and cost-efficient manner. The position will also assist with the management and development of state-funded programs to ensure the most optimal expenditure and investment of resources.

Preferred experience and skills include:

- Strong interpersonal, problem solving, and delegation skills.

- Experience working with multiple, braided funding sources; active contract management; human services funding; capacity building for small non-profit agencies; and overseeing federal stimulus funds across a range of domains.

- Excellent attention to detail, analytical, financial, project management, and organizing skills.

- Expertise analyzing, interpreting, and presenting data in Microsoft Excel.