Description

DEPARTMENT OF HEALTH AND WELFARE

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

People Making a Difference!

***THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.

The Division of Management Services has an exciting and challenging opportunity for a Management Assistant to perform a variety of administrative duties to enable management to function more efficiently. The Management Assistant will be an active participant of the division's leadership team. This position is located at the department's administrative office in downtown Boise. 

The Management Assistant position requires the ability to work independently and to multitask while maintaining priority deadlines in a dynamic work environment. Interpersonal skills are essential to respond to inquiries received from the public, as well as personnel actions which may be of a confidential or sensitive nature. The successful candidate will be expected to communicate and interact with staff, agency leadership, and business partners. Duties include managing position appointments to include on-boarding, scheduling meetings, accounts payable work, budget reconciliations, and special projects as assigned. 

BENEFITS:

BEST RETIREMENT AVAILABLE IN THE NATION 

We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit. 

OTHER EXCELLENT BENEFITS

• excellent medical, dental and vision insurance- (full-time/30 hours per week) employee only coverage for PPO $65/month for medical and vision & $11.80/month for dental
• generous vacation and sick leave accrual beginning as soon as you start 
• 11 paid holidays a year 
• paid parental leave
• multiple savings plans, optional 401K, and optional 457
• basic life insurance for employee and family (employee covered at one times annual salary; spouse covered at $10,000; child covered at $5,000)
• wellness programs 
• ongoing training opportunities 
• an opportunity for student loan forgiveness
• and more!

EXAMPLE OF DUTIES:

• Provide direct support to the Division Administrator and the division’s leadership team.
• Administer personnel actions in a timely manner.
• Maintain a high level of confidentiality.
• Respond to sensitive and controversial issues that require a high level of public relations and interpersonal skills.
• Perform work as the division's human resources liaison; submit requisition for vacant positions.
• Proofread professional documents, letters, state plans, agreements, etc. for accuracy, grammar, and spelling.
• Ensure supports are provided to division staff across the state so staff can operate efficiently (scheduled meetings, training, and travel approvals, etc.).
• Assist with other program duties as assigned and manage other special projects as assigned.

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position.It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Experience interpreting and applying regulations or policies and procedures. Typically requires at least one year of experience reviewing for compliance with laws, regulations, or policies and procedures and explaining discrepancies or explaining to others how laws, regulations, or policies apply to specific situations as a regular part of the job.
• Experience planning, organizing, implementing, and evaluating special projects. Typically requires experience planning, organizing, implementing and evaluating at least two special projects (special projects exist for a short duration, are outside of normal responsibilities and require significant effort and prioritizing of tasks in order to be completed within the defined timeframe.) 
• Experience independently researching, compiling, developing, and summarizing material for reports on a frequent or recurring basis. Typically requires at least one year of experience in a work, college, or volunteer setting clearly showing how each of the four components listed was required.
• Experience analyzing information, identifying problems, defining alternatives, and developing recommendations for management/administrators. Typically requires at least one year of work experience that should have included dealing with staff, overtime, budget, and/or contract problems.

DEPARTMENT OF HEALTH AND WELFARE

Learn About a Career with DHW

***PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 4:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications.

If you have questions, please contact us at:

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL: dhwjobs@dhw.idaho.gov PHONE: (208) 334-0681

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.