Description

State of Idaho Opportunity

Administrative Assistant (Capital Unit)

Full-time (40 hours) - $21.00 - $25.00 per hour D.O.E.

Defending zealously, advancing fairness, and advocating with integrity.

Applications will be accepted through 4:59 PM MDT on the posting end date.

LOCATION

Boise, Idaho. As Idaho’s capital, Boise is at the heart of a growing metropolitan area of approximately 800,000 and serves as a regional commercial center. Boise offers a rich variety of cultural and recreational opportunities, with fly-fishing, biking, skiing, kayaking, and hiking all within close proximity.

ABOUT US

The State Appellate Public Defender (SAPD) consists of two distinct units. The Capital Litigation Unit (CLU) represents indigent clients who have been convicted of murder and sentenced to death. The CLU handles both post-conviction proceedings in the trial court and appeals before the Idaho Supreme Court. The Appellate Unit (AU) represents indigent clients in juvenile, misdemeanor, felony, and post-conviction appeals.

BENEFITS

Best Retirement Available In The Nation

The State of Idaho has one of the Nation’s best state retirement systems (PERSI) that offers a lifetime benefit.

Other Excellent Benefits

• Excellent low-cost medical, dental, and vision insurance – employee coverage for PPO $65/month for medical and vision and $11.80/month for dental (full-time);
• Generous vacation and sick leave accrual beginning as soon as you start;
• Paid parental leave;
• Eleven paid holidays per year;
• Multiple retirement savings plans, including optional 401K and Deferred Compensation plan;
• Group Life Insurance/Disability Insurance/Supplemental Life Insurance;
• Employee Assistance Program;
• Flexible Spending Accounts; and
• Wellness Programs.

The State of Idaho offers a robust total compensation package, for additional information related to benefits and/or State programs, please visit:

https://dhr.idaho.gov/information-for-state-employees/

The SAPD is also a qualifying employer for the purposes of the Public Service Loan Forgiveness Program (PSLF).

POSITION & RESPONSIBILITIES

The Administrative Assistant performs a wide variety of administrative support functions, including providing clerical support to attorneys, the investigator, and the mitigation specialist in capital cases. Primary responsibilities include, but are not limited to:

• Answering, screening, and routing telephone calls from clients and the public;
• Creating and maintaining records in the case management database;
• Docketing and scanning incoming documents and legal filings;
• Draft, finalize, proofread, and file legal documents and correspondence;
• Coordinating, scheduling, and tracking client communications, both telephonic and in-person;
• Scheduling and tracking court dates, telephonic conferences, appointments, case reviews, meetings, and filing deadlines;
• Draft and finalize unit meeting minutes;
• Assist with the development and maintenance of the CLU’s Standard Operating Procedure manual; and
• Provide administrative support to the Appellate Unit when needed.

MINIMUM QUALIFICATIONS

The Administrative Assistant must have a minimum of two (2) years’ experience performing administrative tasks in a professional office environment. An associate degree is preferred, but not required. Law office experience, including knowledge of legal terminology and criminal law and procedure is strongly preferred. Proficiency with Microsoft Office suite, including Outlook, Word, and Excel and the ability to operate standard office equipment is required.

KNOWLEDGE, SKILLS & ABILITIES

The Administrative Assistant interacts daily with a diverse group of individuals, including, but not limited to clients, their families, attorneys, investigators, judges, court clerks, witnesses, and the public, and deals with sensitive information on a regular basis. As a result, excellent communication skills, along with the ability to maintain client confidentiality is required.

The Administrative Assistant must be detail oriented, able to prioritize multiple work assignments and meet deadlines, and capable of working independently with minimal supervision, or collaboratively with other team members. The Administrative Assistant must be able to effectively communicate, both verbally and in writing, and must be proficient in spelling, punctuation, grammar, and have excellent proofreading and editing skills.

The ability to read, write, and converse in Spanish, as well as translate documents, is preferred.

HOW TO APPLY

Qualified applicants who would like to apply for this position must submit the following: 1) cover letter, 2) resume, and 3) two letters of recommendation. Application materials must be submitted no later than May 17, 2024, at 4:59 p.m. Application materials should be submitted through the Careers with the State of Idaho website, https://statecareers.idaho.gov/, and not directly to the agency.

For inquires on this position, please contact Rachel Murray, Office Administrator, at (208) 334-2712 or rachel.murray@sapd.idaho.gov.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities. Discrimination based on veteran status, disability, race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws, is prohibited.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities. Auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

• Benefits may not be applicable for temporary or seasonal positions.