Requisition No: 828730 

Agency: Department of Education

Working Title: OPERATIONS & MGMT CONSULTANT I - SES - 48003394

 Pay Plan: SES

Position Number: 48003394 

Salary: $38,175.60 - $43,000.56 

Posting Closing Date: 05/14/2024 

Total Compensation Estimator Tool

Florida Department of Education

Division of Finance & Operations

Office of Contracts, Grants and Procurement Management Services

LOCATION: Tallahassee Turlington Building

Operations and Management Consultant I – SES (Position Number: 48003394)

Salary Range: $38,175.60 - $43,000.56

“The Office of Grants Management oversees all aspects of grants management, grant training and grant development, including both state and federal grants and subgrants. Functions include tracking funding to be awarded as grants, managing competitions for grant programs as needed, selection of recipients and managing the application, award and amendment processes.”

https://www.fldoe.org/finance/contracts-grants-procurement//

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

This Advertisement may be used to fill current and future vacancies for up to 6 months. 

Who We’re Looking For

Employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-oriented behavior and performance expectations sometimes under stressful conditions.

Employee must interact courteously with others.

Employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

Attendance is an essential function of this position.

Duties and Responsibilities: (Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

Maintain knowledge of federal and state laws, regulations, rules, guidelines and circulars necessary in the approval process of grant applications. Provides budget and fiscal technical assistance and consultation to program personnel on the interpretation of federal and state laws and regulations for assuring financial administrative requirements relating to programs and in the preparation of state plans and grant applications. 

Assist in the review, examination and preparation of initial analyses of state and federal plans, policies, manuals, requests for proposals and grant applications, assuring compliance with federal and state laws and regulations.

Review project applications, plans, and budgets from local educational agencies, community colleges, universities and community based organizations for accuracy of fiscal information and compliance with state and federal laws and regulations. Assist with the preparation and final review of the Project Award Notification document.

Interpret various financial reports, records, and information systems to advise management, central staff, and outside agencies as necessary. This involves analysis, projections, summaries, and schedules developed from all available information sources.

Review expenditure reports and audit budgets and project invoices submitted by agencies for accuracy and compliance with approved budget and reporting requirements.

Provide consultation and assistance to management, program personnel, community colleges, universities, local education agencies and community based organizations concerning fiscal issues and problems.

Monitor and reconcile cash balances of individual performance based projects through the use of computer printouts, reports, schedules, worksheets and accounting records.

Assist and monitor the annual roll process as pertains to assigned Federal programs.

Preparation and completion of management reports, including the review and analysis of source documents.

Provide necessary assistance to the Auditor General and other federal and state auditors in their review of Departmental accounting records.

Employee complies with guidelines of Section 251.422, F.S., as it pertains to the direct responsibilities of this position and Program Support Operations.

Performs other duties as assigned.

Knowledge, Skills and Abilities Required:

Knowledge of the methods of data collection and analysis.

Knowledge of basic management principles and practices.

Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.

Ability to organize data into logical format for presentation in reports, documents and other written materials.

Ability to conduct fact-finding research.

Ability to utilize problem-solving techniques.

Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

BENEFITS INFORMATION

Benefits information can be found on the following websites: http://www.myflorida.com/MyBenefits

• 104 Hours of Paid Annual Leave annually
• 104 Hours of Paid Sick Leave annually
• Health Insurance for Individual or Family Coverage – State pays majority of premium
• Life Insurance - State pays premium for $25,000 basic term life insurance for full time employee. 
• Tax-Deferred Medical and Child Care Reimbursement Accounts available
• Tax-Deferred Savings Program available through payroll deduction

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

 LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS EFFECTIVE 7/01/02: 
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

APPLICATION INFORMATION AND REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps of 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps of 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

SPECIAL REQUIREMENTS:

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.