Requisition No: 826789 

Agency: Department of State

Working Title: DOS - ARCHIVIST SUPERVISOR II-SES - 45000229

 Pay Plan: SES

Position Number: 45000229 

Salary: $57,166.56 

Posting Closing Date: 04/26/2024 

Total Compensation Estimator Tool

Department of State

Division of Library and Information Services

Bureau of Archives and Records Management

Archivist Supervisor II – Position Number 000229

Working Title: Archives Reference Supervisor

Open Competitive

Minimum Qualifications:

Six years of direct professional experience or a master’s degree in archives, records management, history, public history or library and information science.

At least two years of professional archival experience.

Preferences:

Certified Archivist.

Master’s degree in archives, records management or public history.

Graduate certificate in archives or records management as part of a completed public history or information science graduate degree.

Complete coursework or workshops in archives or records management outside of a completed master’s degree or certification.

At least two years’ experience in providing technical assistance to municipal, county or state government agencies regarding archival issues.

At least two years’ experience working in Florida government.

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

Manages the Bureau of Archives and Records Management's Archives Reference Services including Reference Room activities and staff’s public programs to encourage use of archival materials and to increase public access to these materials. Directs, supervises and evaluates activities and performance of employees. Guides and counsels staff in the handling of complex information requests.

Provides direct assistance to State Archives researchers in the identification and selection of desired archival documentation; use of catalogs, indexes and other finding aids; and use of online resources. Conducts research on written, telephone and in-person requests for records or information from State Archives collections and prepares responses to those requests.

Develops and provides group instruction to organizations and other potential State Archives users on the resources, services and procedure of the Archives.

Prepares reports and statistical summaries on work status, work statistics and accomplishments. Regularly informs supervisor of section accomplishments, projects, activities, problems and concerns. Immediately addresses and/or reports personnel issues as appropriate as required by department policy, rule or law.

Knowledge/Skills/Abilities:

Knowledge of office computer software applications such as Word, PowerPoint, Excel, etc.

Knowledge of Florida government, Florida history, Florida public records, and historical research techniques and trends.

Knowledge of professional archival and records management methods, standards, practices and automated tools.

Experience in and ability to provide archival reference services in a busy environment.

Ability to supervise and evaluate staff.

Excellent verbal and written communication skills and customer service skills.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.