Requisition No: 826652 

Agency: Management Services

Working Title: ACCOUNTANT II - 72000925

 Pay Plan: Career Service

Position Number: 72000925 

Salary: $43,000.00 

Posting Closing Date: 04/17/2024 

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Accountant II
Division of Telecommunications
State of Florida Department of Management Services
This position is located in Tallahassee, FL

Position Overview and Responsibilities:

This position performs professional accounting work involving the application of accounting techniques to the receipt and payment for a variety of telecommunication systems and facilities and cost recovery through end user invoices. Specific duties include but are not limited to:

Accounts Payable Processing: Interface with SUNCOM vendors to timely resolve disputed billing charges. Audit, resolve discrepancies, and verify data related to vendor invoices. Perform analytical review of monthly billing trends to determine reasonableness and identify discrepancies. Compare vendor charges to contract rates and identify discrepancies. Research customer inventory records to validate the timing of vendor charges.

SUNCOM Customer Billing: Generate SUNCOM service invoices to user agencies. This role is primarily responsible for all activity related to adjustments or other influences to correct billing errors. This includes working up the required vendor bill files to be billed to user agencies free of errors in accordance with established written procedures. Make corrections to bill files and/or error reports making sure each segment balances.

Utilizing an automated billing management system, produce a monthly invoice for SUNCOM customers subscribing to telecommunications services. Conduct pre- and post-audits of billing accounts to ensure billing amounts are accurate. Analyze all exception reports produced during the billing process to determine the source of the error. Ensure that the monthly bill files contain appropriate debits/credits for the monthly recurring and non-recurring charges for services billed by DIVTEL.
Promptly interface with user agencies to resolve problems pertaining to agency SUNCOM invoices. Facilitate training support to customers using the invoice management system, as needed. Maintain spreadsheets and supporting documentation related to adjustments, credits, or auditing purposes. Support staff as needed in all areas of SUNCOM vendor payments, billing, and auditing processes.

Knowledge, Skills, and Abilities:

• Experience with Microsoft Office programs (Excel, Word and Outlook).
• Knowledge of administrative principles and practices.
• Excellent organizational skills, and able to proofread and edit documents accordingly.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to make decisions in a timely manner.
• Ability to prioritize workload.
• Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Teamwork.

Minimum Qualifications:

• A high school diploma or its equivalent and two years of financial, business, auditing experience. College education or vocational/technical training in a related field can substitute for each year of the required experience.
• Two years of experience with Microsoft Office programs (Excel, Word and Outlook).

Our Organization and Mission:
Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.comDMS.Veterans@dms.myflorida.comAn individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.