Introduction

Are you an experienced clerical professional looking to work for the State of Connecticut? If so, we invite you to apply to join our team today!

The , Department of Developmental Services () West Region is accepting applications for one (1) full-time, 1st shift position in our Public Division in Torrington, CT.

Position Highlights : PCN 15775

• Full-time
• 1st Shift
• Monday Friday; 8 : 00 am 4 : 30 pm
• Regular Days Off; Saturday & Sunday
• However, flexibility is required to meet the needs of the agency.

Comprehensive Offerings :

• Industry leading health benefits, including medical and dental coverage.
• Extensive pension plan and supplemental retirement offerings.
• Paid time off including 13 paid holidays per calendar year.
• Professional growth and paid professional development opportunities.
• A healthy !
• To work for a Forbes top company : Forbes’ State of CT receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
• The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.

Click for more information.

In your role as a Secretary 2, you will have the opportunity to :

• Use computers, tablets and other electronic equipment, format and type a full range of correspondence, reports, bills, drafts, etc.
• from rough draft, transcription, dictated notes etc.;
• Arrange and coordinate meetings (including space and equipment);
• Research, assemble and coordinate meeting materials (e.g., charts, graphs, reports);
• Write minutes for meetings, lectures, conferences, etc. from rough draft;
• Take notes and / or meeting minutes;
• Prepare expense accounts;
• Make travel arrangements;
• Maintain an inventory of supplies and equipment;
• Order supplies when necessary;
• Perform related duties as required;
• For a comprehensive list of duties, please click .

DDS Mission Statement :

The mission of the Department of Developmental Servicers is to partner with the individuals we support and their families, to support lifelong planning and to join with others to create and promote meaningful opportunities for individuals to fully participate as valued members of their communities.

Selection Plan

FOR ASSISTANCE WITH APPLYING :

Please or our Applicant Tips on How to Apply!

To Apply :

• Must have a valid driver’s license.
• For current state employees, salary calculations are not necessarily comparable from one of the three branches of government (i.

e., Executive, Legislative, Judicial) to the other.

In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening.

You must specify your qualifications on your application.

• The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
• These positions will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion, and merit employment rules.

Applications to this recruitment will be used to meet collective bargaining requirements. Once any collective bargaining requirements have been met, all other applications may be considered.

Interviews will be limited to candidates whose experience most closely meets the preferred qualifications, so please ensure that your application is complete and details your experience as outlined in this job posting.

Please note : You will be unable to make revisions once you submit your application into the JobAps system.

• For assistance in applying, please visit our '' page.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Ensure that your application is complete and detailed before submitting it. In order to comply with , the State of Connecticut is no longer asking for resumes during the initial application process.

You will not be able to make revisions once your application is submitted into the JobAps system.

Important Next Step Information for After You Apply :

• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications.

Please check your SPAM and / or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.

These documents may include : a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc.

at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying.

Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.

It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.

Requests should be made to .

Due to the large volume of applications received, the Department of Administrative Services is unable to provide confirmation of receipt or status during the recruitment process.

Updates will be available through your JobAps portal account.

Read through this helpful link to .

Connect With Us :

• If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Tommy Wilson, EEO Specialist 1 at (860) 418 6148 or
• If you have any questions pertaining to this recruitment, please contact Rocky Young at and reference the recruitment number.
• Follow the State of Connecticut on .

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures.

EXAMPLES OF DUTIES

Performs a variety of secretarial duties as described in the following areas :

TYPING : Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc.

from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling.

• FILING : Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews reference materials and manuals.
• CORRESPONDENCE : Composes complex letters and / or memoranda, etc. (e.g., explaining department practices / policies) for own or supervisor's signature.
• REPORT WRITING : Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included.
• INTERPERSONAL : Greets and directs visitors; Answers phones and screens incoming calls; Provides advice to callers regarding policy and procedures (e.

g., citing a regulation to solve a specific problem); Coordinates with others both within and outside of the organization on a variety of non-routine matters.

• PROCESSING : Screens letters, memos, reports and other materials to determine action required; May make recommendations to the supervisor.
• SECRETARY : Arranges and coordinates meetings (including space and equipment); Researches, assembles and coordinates meeting materials (e.
• g., charts, graphs, reports); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and / or meeting minutes;

Prepares expense accounts; Makes travel arrangements.

OFFICE MANAGEMENT : Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes and maintains paperwork for purchasing (e.

g., orders, requisitions, invoices, etc.); Maintains time and attendance records; Assists in preparing and monitoring the office budget (e.

g., compiles figures, reviews statistical reports, verifies expense items); Designs and initiates new forms and procedures to facilitate workflow;

Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling;
• Knowledge of business communications; department's / unit's policies and procedures; business math;
• Skills; interpersonal skills; oral and written communication skills;
• Ability to schedule and prioritize office workflow; operate office equipment which includes computers, tablets, and other electronic equipment;

operate office suite software; take notes (shorthand, speedwriting or other method acceptable to the supervisor).

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Three (3) years of experience above the routine clerk level in office support or secretarial work.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1 / 2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

Preference will be given to those who possess the following qualifications :

• Clerical experience in a setting that provides services for individuals with Developmental and Intellectual Disabilities
• Experience in Microsoft Office, including but not limited to Outlook, Word, and Excel
• Experience interacting and corresponding with various state and private agencies
• Experience in DDS procedures and terminology
• Experience in HIPPA laws and confidentiality
• Knowledge of and experience with policies and procedures related to payroll, purchasing, data collection, and scheduling

Conclusion

AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity / affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Overview

Employee Benefits As a State of Connecticut employee you may be entitled to a host of benefits that are not only attractive, but also may be portable should your career bring you to other avenues of state service.

From 13 paid holidays to accruing vacation time, being a State of Connecticut employee not only gives you the opportunity to make a difference in someone’s life, but the time to enjoy your own.

Listed below are just some of the benefits the State of Connecticut offers depending on the position you hold :

• Health & Dental Insurance
• Accrued Vacation, Personal and Sick Leave (Subject to the appropriate bargaining union contract or state statute and regulations.)
• Retirement Plan
• Group Life Insurance
• Supplemental Benefits Voluntary Defined Contribution Plans Flexible Spending Accounts (Dependent Care Program, Medical Flexible Spending, and Qualified Transportation) Supplemental Benefits Programs (Auto and Home Insurance, plus Short and Long Term Disability) Life Insurance
• State of CT Tuition Reimbursement Program
• Holidays
21 hours ago