The Program Assistant is responsible for all administrative functions that support the Business Operations Unit. This position assists the Statewide Business Operations Coordinators in their daily duties. Specific duties include, but are not limited to:

Business Operations AdministrationQUOTES - Obtain hardware, software, renewals, yearly maintenance and office supply quotes
CORE - the State's enterprise financial system - Enter RQS’s for Office of Information Technology (OIT) and CPW purchasing approval, enter IN/RC for Purchase Order payments, enter GAX for payments, reconcile, receive, stock and confirm shipments, reconcile payments for vendors that are past due
US Bank - Code and allocate transactions for four (4) regional US Bank cards - Southwest (SW), Northwest (NW), Southeast (SE) and Northeast (NE), code and allocate transactions for the Statewide Business Operations Coordinator (SBOC) card
CHECKBOOK - Record purchases into TECH budget tracking checkbooks, record and allocate transactions from US Bank statement monthly
SARA SYSTEM- enter transactions and receipts into SARA for SBOC and regional purchases
CARS SYSTEM- Enter monthly mileage, maintain and schedule maintenance
OFFICE ADMINISTRATION - Assist the Business Operations Unit in daily duties, assist and coordinate SBOC and Commission meetings with staff and vendors, calls, scheduling, notes, recording and summaries

Adobe licensing - Manage licensing and associated user accounts for Adobe products
PC Purchasing/Inventory/ITAM/Surplus
Review, test and select new mobile computing devices for CPW staff as part of year to year replacement cycles.
Run database reports to determine how many computers we need to purchase for each fiscal year, request quotes from vendors for computers, monitors, network equipment, and other hardware, place and process PC orders, upgrades and special requests. Follow CPW’s 4 year replacement cycle, record inventory, assign computers to users, maintain and update inventory, allocate computers to OIT Desk Side for deployment and enter new computers into the IT Asset Management (ITAM) Database. Prepare computer equipment for surplus and submit into ITAM, record all equipment on Form 276, schedule and receive surplus from regional OIT reps, schedule pickup with State surplus and assist on pickup day, schedule hard drive shredding as needed
Printers - Coordinate with Integrated Document Solutions (IDS) on all printer requests, request printer quotes from IDS, request Integrated Document Solutions (IDS) forms, and submit the DocuSign print for home approval form to users, IDS Printer Approvals
Capital Asset Management - verify equipment in use over the $5000 threshold (yearly), notify Capital Asset surpluses equipment on all purchases over $5000.00
Loaner Laptops and air cards - Working with OIT maintain, update and allocate loaner inventory of laptops, maintain and allocate loaner projectors and loaner air cards

At least five years of experience in IT Office Administration or an occupational field related to the work assigned to the position.

 Required Competencies

 Conditions of Employment

It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Anna Kargobai-Murray, at anna.kargobai-murray@state.co.us.

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Anna Kargobai-Murray at anna.kargobai-murray@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

DNR uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.