For more than a half-century, the Arizona State Retirement System (ASRS) has provided retirement, health insurance and long term disability benefits to employees of the state, counties, municipalities, universities, community colleges, school districts and other political entities. We are a top performing benefit plan administrator with a solid reputation and sustainable plan design. Our organizational culture is based on the following principles; Professionalism, Results, Improvement, Diversity and Excellence. We believe in delivering service with PRIDE. Check out our webpage, www.azasrs.gov, to learn more about the ASRS.

Address: 3300 N. Central Avenue

Director's Office / Management Support Services

Phoenix, AZ 85007

Salary: $21.63 - $26.44 / hour

Closing Date: June 4, 2024

The Management Support Services team of the Arizona State Retirement System (ASRS) is looking for an organized and flexible individual with exceptional communication and problem-solving skills to handle office duties and admin-related operations and work experience in administration and senior/executive support.
The candidate will field internal and external communications, perform office tasks, and function as the backup resource for the team’s Administrative Specialists. Additionally, the candidate will be the support resource for the immediate needs of the director, chief operations officer, chief investment officer, agency assistant directors, and agency assistant attorney general.

• Prepare correspondence, reports, and presentations on behalf of all levels of agency management, Board of Trustees, and other staff.
• Review, edit, and format Director and Assistant Director appeal responses to members.
• Schedule appointments for/with agency Board of Trustees, Director, Deputy Director, Chief Investment Officer, Assistant Attorney General, and Assistant Directors.
• Fulfill printing requests and office supplies orders.
• Ensure the office is well-maintained, organized, and secure.
• Greet visitors, direct them to the appropriate parties, and answer phones.
• Coordinate the scheduling of conference rooms for agency meetings and coordinate with the building management company to rent conference rooms to external entities.
• Coordinate Defined Contributions Committee meetings and create/distribute meeting materials.
• Assist MSS manager with PRIDE Recognition and Bright Ideas award programs, including preparing certificates, ordering awards, and coordinating photo sessions.
• Provide support and back-up for Administrative Project Analysts, including Board/Committee meeting facilitation and staff travel arrangement/coordination.
• Provide support and back-up for building security/access.
• Provide support and back-up for requisition processing.

• Knowledge of administrative office practices.
• Creativity in presentation development, strong problem-solving skills, and customer service.
• Excellent interpersonal, oral, and written communication skills.
• Knowledge of office software products (Word, Excel, PowerPoint, Gmail, etc.).
• Proficiency with office technology and equipment, including printers, copiers, scanners, and computers.
• Ability to read, comprehend, and accurately interpret and apply policies, regulations, and procedures.
• Ability to generate charts/graphs.
• Ability to work independently and as part of a team.
• Ability to manage detailed work and maintain confidentiality.

• Prefer six months’ administrative/support experience.
• Prefer knowledge of pension/retirement systems, Arizona Revised Statutes, and open meeting law.

Candidates selected for hire will be subject to a background investigation to include credit and criminal history.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package that includes:
• Robust and affordable insurance plans (medical, dental, life, short-term and long-term disability options)
• A top-ranked retirement program
• 10 paid holidays per year
• Accrued vacation and sick days
• An incentivized commuter club and public transportation subsidy program
• Work-life balance supported by flexible work hours, telework, and Monday thru Friday work weeks
• The opportunity to participate in deferred compensation, credit union membership, and a wellness program
• Rewarding work that benefits the people of Arizona
• Public Service Loan Forgiveness eligible employer
• Opportunity for goal-based and spot incentives
The Arizona State Retirement System is located in midtown Phoenix, within walking distance of the Light Rail. We also provide free covered parking. We offer a stable work environment and an atmosphere that fosters a healthy work-life balance.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

This position participates in the Arizona State Retirement System pension plan.

If you have any questions, please contact Jana George at JanaG@azasrs.gov.