Description

This position consists of complex clerical accounting work with fiscal responsibilities. Performs assigned accounting tasks in accounts payable and/or accounts receivable area.

Examples of Duties

• Perform pre-audit on invoices to check for signatures, purchase order, vendor number, date and time stamp.
• Accounts payable data input and daily balancing.
• Check processing.
• P-Card processing and reconciliation .
• Perform telephone and on-line processing of vendor ACH transactions .
• Prepare and process (may require direct customer contact) credit card payments for accounts payable.
• Prepare daily deposits.
• Prepare cash receipts and/or journal entries for daily work.
• Prepare special disbursement reports weekly/monthly to other governmental agencies, including local and state.
• Conduct jury cash disbursement and balancing and initiate check request for jury cash drawer replenishment .
• Maintain subsidiary ledger for certain accounting records and reconcile to the general ledger.
• Assist department with interoffice and postal mails (open, sort and send to departments) whenever necessary.
• Performs other duties to assist the Finance department and organization as assigned.

Typical Qualifications

• Associate degree in finance related field or two years of directly related experience.
• Two years of accounting, bookkeeping, fiscal, purchasing, or related experience.

Supplemental Information

Knowledge, Skills, and Abilities:

• To perform this job successfully, an individual should have knowledge of accounting software; Database software; Internet software; Inventory software; Spreadsheet software and Word Processing software; Microsoft Office with heavy use in Excel and Word; Email and internet.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Possess excellent customer service and interpersonal skills to establish and maintain cooperative, tactful, effective, and harmonious working relationships with co-workers, attorneys, external agencies, and the public.
• Skilled in speaking clearly and distinctly, both in person and on the telephone, using appropriate vocabulary and grammar to communicate routine and complex information in a manner that is understandable and respectful.
• Excellent writing skills to compose general correspondence using correct grammar and punctuation and using tone and format appropriate for the intended audience.
• Strong computer skills with proficiency in desktop office solutions, such as Microsoft Office Suite, database applications, email, .pdf file attachments, internet search tools, and various computer peripheral devices.
• Knowledge of a wide range of administrative and clerical procedures and systems such as word
• processing, managing files and records, transcription, designing forms, and other office procedures, office equipment and terminology.
• Ability to learn and understand specialized information, including codes, rules, policies, procedures, forms, and legal terms, and apply that knowledge in carrying out job assignments accurately and efficiently.
• Ability to work with confidential and/or sensitive data; interpret and comply with state and federal guidelines.
• Have strong organizational skills with ability to prioritize work in an environment that includes frequent interruptions and simultaneous detailed attention to multiple tasks.
• Dependable and able to meet the assigned work schedule. Must be flexible as work assignments may frequently change.
• Ability to work independently with little supervision and exercise good judgement and discretion.
• Comply with legal advice restrictions of the Clerk of the Circuit Court & Comptroller’s Office.

Equal Opportunity Statement:

The St. Lucie County Clerk of the Circuit Court & Comptroller is committed to the principals of equal employment opportunity and will assure compliance with all Federal and State laws concerning discrimination in employment. No person will be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, military status, genetic information, or any other characteristic protected by applicable Federal or State law.