GENERAL STATEMENT: St. John Lutheran Church in Kailua was organized as a congregation on December 12, 1954, with a charter membership of 72. It is a branch of the Evangelical Lutheran Church of America (ELCA). Its grounds include a sanctuary, fellowship hall (“Grace Hall”), offices, a playground, and a preschool that has been leased to a tenant for many years.

Throughout the history of our congregation, we have continually strived to uphold and nurture and grow the faith of a multi-generational membership. Over the decades, St. John has been active in various community organizations and ministries and is currently a driving force and active participant and sponsor of the monthly homeless hub that meets on the Windward side. In addition, an important part of St. John’s ministry over the years has been to reach out and invite those serving in the military on O’ahu, welcoming them as part of our family of faith. In return, we have been richly blessed by their presence and their unique and varied gifts.

MISSION STATEMENT: Living the love of Christ.

VALUES: Our values are grounded in Christian faith, in our biblical and Lutheran confessional sources and our love of God and neighbor.:

• Forgiveness and reconciliation
• Dignity, compassion and justice
• Inclusion and diversity
• Courage and openness to change
• Faithful stewardship of God's creation and gifts

Full job description

POSITION SUMMARY

The Office Administrator provides direct administrative support to St. John Lutheran Church (Evangelical Lutheran Church of America, ELCA) and is responsible for overseeing general office administration.

REPORTS TO

Church Pastor directly, and indirectly to the Church Council of St. John.

ESSENTIAL FUNCTIONS

Specific responsibilities and performance expectations include:

Communications to the Congregation and Community:

• Be physically present in church office approximately 15-19 hours per week.
• Answer phone, open & distribute mail daily; keep filing current
• Maintain office machines and arrange for repairs when necessary
• Prepare weekly & special bulletins (compose, copy, & fold)
• Prepare newsletters for distribution, including writing articles
• Maintain church website and Facebook account

Office Management

• Update mailing labels. Publish revised church directory two or three times a year.
• Maintain record of attendance sheets and guest attendance.
• Maintain membership records.
• Input weekly contributions into computer and generate quarterly and annual statements
• Compile Annual Report for congregational meeting.
• Prepare and track Accounts Receivable for tenants.
• Send payroll information to our payroll service twice monthly.
• Manage Petty Cash, submit Credit Card contributions and post Electronic contributions
• Create and maintain church files.
• Enter, maintain, and retrieve information from the Shepard’s Staff database.
• Do copying as needed for Pastor, committee and church organizations.
• Develop and maintain positive relationships with Church Council through proactive communication and by providing prompt and accurate service.
• Prepare and edit correspondence, reports, spreadsheets and presentations.
• Maintain and distribute the Master Calendar.
• Maintain corporate credit card and serve as purchasing agent for online purchasing.
• Oversee the preparation of requisitions for supplies, floral arrangements and coordinate IT repairs/services as needed. Maintain and order Office Supplies.
• Other responsibilities as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Associates Degree desired.
• 3 to 5 years of proven administrative experience in a business or nonprofit setting.
• Excellent organizational skills, attention to detail, and adaptive to change.
• Proficiency in Microsoft Office Programs including Excel, Word, Outlook, Power Point.
• Excellent oral and written communication skills. Read, write and speak English.
• Strong motivational and time management skills.
• Highly collaborative with excellent and positive personal communication skills.
• Aptitude for learning new systems and software.
• Exceptional organizational skills with attention to detail.
• High degree of professionalism in dealing with diverse groups of people, staff, managers, and community leaders.
• Ability to demonstrate good judgement, take initiative, anticipate needs, resourcefulness, flexibility, and ability to maintain the highest level of confidentiality.
• Maintain a professional attitude and approach to problem solving.
• Maintain regular and punctual work attendance.

WORKING CONDITIONS

Will work a total of 16 to 19 hours of work per week; 2 to 4 of those hours per week can be virtual.

Job Type: Part-time

Pay: $18.00 - $23.00 per hour

Expected hours: 16 – 19 per week

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Kailua, HI 96734 (Required)

Work Location: In person