The Accounts Payable Specialist processes bi-weekly check run and demand check runs as directed. This role is responsible for receiving invoices and to ensure each invoice is marked received and approved for payment. Reconciles invoices to packing slips and purchase orders. Reviews all invoices for pricing errors and works with Vendors and Department Leaders to resolve the errors.

Processes invoices for timely payment to ensure all payment discounts are taken and maintains highly organized files of required documentation. The staff member assures compliance with audit trail standards and assists Director and CFO with special projects as needed.

Duties/Responsibilities:

• Sorts Accounts Payable mail.
• Reconciles invoices to packing slips, purchase orders and checks pricing.
• Interacts with department leaders to obtain necessary information or documentation and corrects any errors on invoices.
• Keys invoices into the computer system.
• Prints and verifies Accounts Payable reports.
• Processes checks and prepares them to be mailed.
• Files invoices.
• Communicates with vendors concerning invoices, proofs of delivery, and statement balances.
• Works with auditors.
• Prepares 1099 tax forms

Required Skills/Abilities:

• Computer skills including word processing.
• High attention to detail required.
• Ability to work independently in fast paced environment.
• Ability to work with information of highly sensitive nature.
• Demonstrates telephone and organizational skills and proficient with business communications.
• Ability to organize tasks to meet numerous deadlines and requests.
• Proficient with business communications and mathematical aptitude.

Education:

High school graduate or the equivalent. Computer and business/office administration course study and training. Accounting and bookkeeping courses desired.

Experience: