Position Description: POSITION SUMMARY
The Executive Coordinators primary focus is providing administrative support to VP of Operations. They must be able to manage, coordinate, and schedule a variety of tasks under limited supervision. Individual is expected to be aware of business activities and events as they relate to the site they support.
This individual is expected to foster a collaborative work environment. It is essential that this person has excellent judgment and discretion when interacting with others and in managing information. Ideal candidate is professional, organized, able to multitask, strong computer skills including Adobe, Microsoft Word, PowerPoint, and Excel, and has strong communication skills, both written and verbal.
ESSENTIAL JOB FUNCTIONS
Provide administrative support to the VP of Operations on a myriad of tasks to successfully meet project goals and deadlines
Coordinate travel by booking flights, hotel and car rentals, as needed
Excellent computer and excel skills to run reports as requested
Greet incoming candidates, answer phone calls, make copies, respond to emails promptly
Sort and distribute incoming mail and paperwork
Work autonomously and be a self-starter, able to prioritize based on business needs
Support financial processes and supply information as requested
Coordinate ordering of office equipment supplies (i.e., office supplies, furniture, cell phones, tablets, etc.)
Maintain contact lists for all managers and employees
Schedules candidate interviews with project leadership and report results back to HR/Recruiter
Responsible for tracking fleet inspections and running reports for the Fleet Manager upon request
Organize and request any and all necessary DMV paperwork for all new fleet vehicles
Assuring driver medicals are completed in a timely fashion to remain in compliance with DOT
Other duties as assigned