Days: 226

Min: $38,890

Mid: $45,760

JOB TITLE: Specialist-Payroll Classified and Substitute

REPORT TO: Payroll Supervisor, Financial Services Division

WAGE/HOUR STATUS: Nonexempt

PAY GRADE: Para 7

PRIMARY PURPOSE:

The Classified/Substitute Specialist assures, under supervision, the accuracy and timeliness of processing all classified new hire data, substitutes and tutors, to include calculation of salary and mandatory payroll deductions in accordance with the District’s local policy and the payroll department processes and procedures.

All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement.

QUALIFICATIONS:

Required:

• High School graduate or GED from an accredited institution
• 2 years of payroll experience

Preferred:

• Two years in an educational setting or job-related experience in payroll administration

SPECIAL KNOWLEDGE/SKILLS:

• Skills to operate standard office equipment including use of computer applications
• Accurate calculations and data entry required
• Use English in both written and verbal forms
• Use correct spelling, grammar and punctuation
• Perform basic arithmetic calculations
• Ability to communicate effectively.

MAJOR RESPONSIBILITIES AND DUTIES:

• Process all classified, substitute and tutor new hires and status form changes
• Process and submit payment per pay period for employee garnishments including child support, bankruptcy, tax levies and student loans and union dues.
• Monitor, retrieve and process bank reversals from direct deposits, closed accounts, etc.
• Assist with balancing campus and departments control sheets each payroll.
• Assist employees with payroll related inquires
• Ensure all payroll computer records are maintained in accordance with records management retention schedule and timely filing of payroll information.
• Ensure 12 hours of professional development are met annually
• Be familiar with Board policies related to DEC (local) and DED (local) as they relate to new employment and the application of salary
• Coordinate and provide cross-training on processing new hires and status changes
• Ensure the recovery of funds due to payroll processing errors
• Ensure desk procedures/manuals are in place, followed and updated as pertained to job duties and responsibilities
• Assist with service records as needed
• Assist with contract new hires
• Process manual paychecks and check requests as needed
• Process AESOP payroll files, including vacancies, extras and absences.
• Calculate retro pays and overpayments
• Assist with processing and reconciling extra duty pay batches for each payroll.
• Process paycards
• Other duties as assigned.

WORKING CONDITIONS:

The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.