What You’ll Do 

Be the culture ambassador of Spotter! Reporting to The Head of Human Resources, the Office Experience Manager (“OEM”) will oversee the day-to-day operations of the Culver City Headquarters, supporting company culture and social engagements. Your mission is to ensure that the culture of the company is well maintained and provide strong and reliable support for all functions by ensuring all office processes and procedures are followed. The ideal person will help us achieve organizational efficiency by nurturing a positive and collaborative work environment, working effectively with team members and having the ability to shift gears at a moment’s notice.

• You will manage all facility services; including oversight and coordination of repairs, maintenance, amenities and maintain vendor relationships
• Oversee office budget and inventory; ordering office supplies & furniture, adding value to office amenities and company perks
• Respond to employee inquiries in a prompt, friendly and professional manner
• Partner with HR to lead the company’s Culture Committee; planning new events, maintaining events calendar and facilitate ways to build cross-functional relationships across the organization
• Provide back-up support for front desk coverage: Front desk management (conference rooms, parking & access cards and shipping & mailing), greet and direct visitors, answer phones, and handle any inquiries
• Provide back-up support for break areas for reception; stock kitchen and ensure it is clean and ready for use, and provide guidance on ordering food for large internal and/or external meetings
• Provide support in planning, management and set-up of in-office and/or off-site activities (e.g. company gatherings, celebrations, group outings or events)
• Coordinate new and existing employee seating and technology needs with department managers, IT and HR
• Provide additional administrative support as necessary and special projects as assigned
• Ensure initiatives and projects are on track in terms of timeline and content, providing early warning of any potential concerns
• Contribute to a department culture that promotes a professional, collaborative, inspiring, fun and teamwork-driven work setting for all employees
• Foster company culture, ensuring all initiatives and activities are promoted company-wide
• Provide support to additional offices (NY and Chicago) on an as needed basis
• The OEM will work closely with and have managerial responsibilities for our Office Coordinator

Who You Are

• Bachelor’s degree or equivalent work experience required
• 3-5 years of experience as an Office Manager or Executive Assistant strongly preferred, ideally in a fast-paced environment
• Willingness to be very hands-on, work collaboratively and enjoy being a team player
• Self-starter with a strong ability to execute on projects from start to finish, with little to no oversight
• Passionate about cultivating a vibrant office environment
• Excellent interpersonal skills and a strong ability to “read the room”
• Polished communication skills, with experience interacting with C-level executives
• Ability to multitask and balance competing priorities
• A problem solver who will come to the table with proactive solutions
• Superior organizational skills