Senior Executive Assistant, CEO’s OFFICE 

Reports To: CEO

Job Type: Full-Time

Salary Range: Commensurate with Experience

Location: New York, NY

Contract type: Full Time & Hybrid working status

ROLE SUMMARY

As Senior Executive Assistant, your key responsibilities will include the seamless, efficient running of the office of the CEO. Critical to the success of this position will be the inclusive management of the EMEA Executive Assistant to ensure company goals and objectives are collectively accomplished.

Working with a team of high performers, which requires high standards, meticulous attention to detail and a proactive approach to all aspects of management. Within LiiV you will manage the flow of information and communication between the CEO, senior management, and employees alike. You will drive engagement and undertake activities that aid the CEO’s ability to strengthen existing relationships and develop new ones.

This is a great opportunity for an ambitious, organized and highly motivated individual to work with the CEO during a period of substantial growth. You will be a proactive problem solver with exceptional communication skills.

MAIN RESPONSIBILITIES AND TASKS:

• Acting as trusted liaison between the CEO regarding the Group culture, the pulse of the group and project updates. 
• Working closely with the CEO’s direct reports for business updates and requesting weekly, monthly or quarterly meetings to maintain alignment.
• Work closely with the CEO to prioritize, focus and prepare the CEO for internal and external meetings, as well as helping with communications within the immediate team.
• Maximize partnerships with key stakeholders and partners; have an owner mindset across all topics for increased business impact.
• Perform and oversee general administration/office duties for the success of the Executive office 
• Identify priority activities for the CEO and track and manage all associated tasks
• Be responsible and accountable for all associated workflows, in a coherent and succinct manner for the Office of the CEO

Confidentiality and Integrity

• Be the central version of the truth to the CEO

• You will have access to the CEO’s emails, and other correspondence, and are expected to draft responses as needed
• Maintain professionalism, strict confidentiality, and exercise discretion at all times.
• Be conscientious and efficient in meeting commitments

Respect for Diversity

• Treat everyone in the company with dignity and respect

Teamwork

• Close cross-departmental engagement to ensure all workflows, both up and down, are on target
• Liaise with internal and external executives on various projects and tasks as required, providing insight, steering and appropriate information 
• Respect the CEO’s and the time of all colleagues equally 

Initiative

• Plan and direct work dependencies to ensure that the CEO priorities are met, organizational goals are achieved, and best practices are upheld.
• Strengthen relationships with internal and external partners though frequent contact and collaboration 
• Initiate outreach and TBs with contacts from all facets of the CEO’s network
• Work with the CEO to resolve challenges and remove any elements of ‘white-noise’

PROFESSIONAL SKILLS

Education, Experience, Knowledge, and Skills

• 9 years of experience as an Executive Assistant.
• MBA/MSc or equivalent.
• Working knowledge of French is desirable
• Previous experience working for MarTech and or SaaS organizations, Non-Profit/NGO a plus
• Nimble business mind with a focus on developing creative solutions

Personal Attributes and Other Requirements

• Ability to thrive in a highly matrixed, cross-functional, and collaborative environment while effectively managing a variety of internal stakeholders across a diversity of disciplines. 
• Proven track record of navigating through ambiguity, and a demonstrated ability to adapt to rapidly changing circumstances and demands
• Experienced in strategic planning, execution, building relationships and working with executives. 
• Manages confidentiality without exception; demonstrates outstanding judgment. 
• Excellent written and verbal interpersonal skills.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once.

• Advanced IT skills (including familiarity with G-Suite applications)
• Critical thinking to anticipate issues before they arise. 
• Advanced presentation and copy-editing skills
• Strong network to facilitate the seemingly impossible