Job Function/Purpose:

This position is responsible for the oversight/supervision of the SpineGuard Inc ADP Human Resources and Payroll Functions, Customer Service Operations, and Accounting and Finance interface/contact for SpineGuard Inc. fractional accounting firm that conducts all AP/AR, bank reconciliation, commissions, deposits, month end sales reports, and general ledger functions for the company.

ADP Human Resource and Payroll

Bi-Weekly Operations:

· Input all payroll data into ADP Portal for review and approval by General Manager, including approved vacation and sick leave.

· Document and track all approved Personal Days taken by employees.

· Onboard all new employees within the ADP Portal as needed.

· Participate in review of Annual Benefits Renewal administered by ADP.

· Monitor ADP 401k Admin Portal as needed (annual verifications).

· Facilitate setting up employees in the HSA Bank Admin Portal.

Customer Service Operations supervision

· Manage daily tasks assigned to Customer Service Representative (CSR)

· Monitor and supervise daily order receipt, order entry, filed inventory sales, and invoicing conducted by the CSR.

· Monitor and supervise daily all POs received by Customer Service to ensure they are applied to Sales Orders and invoices created.

· Consult with CSR as needed on all Customer Service emails involving inquiries that require a response to the Customer, e.g., POs, commissions, usage sheets.

· Acts as a back-up for the Customer Service Representative.

· Attends the Sales and Operations meeting.

Accounting/Finance:

Weekly/Bi-Weekly (Daily) Operations liaising with and assisting Accounting Firm to:

· Reconcile invoices created within QuickBooks.

· Reconcile total invoiced sales and inventory count within QuickBooks,

· Supervise the submission of the inventory roll forward report to CFO in France.

· Review weekly Hospital Accounts Receivable Audit reports.

· Monitor customer accounts for non-payments, delayed payments, and other issues and send A/R statements/Escalation notices to past due accounts/customers.

· Review Accounts Payable in Bill.com

· Assist with the reconciliation of the Company bank account.

· Intake and mobile deposit of customer payments made by paper check.

· Run QuickBooks Monthly Sales Report (MSR) and update Global Sales report weekly and email to Company staff.

· In collaboration with Sales, transmit all POs, Usage sheets to Customer Service for invoicing

· In collaboration with Sales and Customer Service, monitor Open Sales orders – confirm and close

· Set up new vendors & new customers and new part numbers in QuickBooks.

· Work with the bank for any unidentified incoming deposits and withdrawals.

· Works closely with France concerning supply change management.

Monthly Operations assisting Accounting Firm in reconciliation of All Data to:

· Ensure accuracy of Agent commissions calculated by Accounting Firm and associated individual Agent Commission Reports

· Assist in the month end close in collaboration with accounting firm and CFO

· Provide Month End Sales reports for Sales and General Manager

· Review month end inventory reports as provided by CSR that are provided to accounting firm and France operations to include all finished goods inventory, field consignment inventory, DEMO stock report.

· Update month End actuals for individual budgets.

· Assist in month-end closing as requested.

Annual Operations assisting Accounting Firm with:

· Sales validation documentation for Semi Annual Auditor requests

· Completion of final Physician Open Payments spreadsheet for Annual CMS reporting

· Work with General Manager and departments on annual budgets.

· Preparation of all necessary requirements for audit purposes/Assist in annual audits.

Supervision:

· General Manager, USA

Supervisory Duties:

· Customer Service Representative

Job Qualifications:

1. Knowledge:

· Intermediate knowledge of general accounting practices

· Proficient knowledge of QuickBooks (Online and Desktop)

2. Skills and Abilities

· Ability to work under strict deadlines

· Ability to work with frequent interruptions

· Highly organized and attention to detail

· Ability to show a high level of accuracy

· Excellent written and verbal skills

· Ability to handle multiple priorities

· Ability to work with a variety of people

· Ability to provide constructive feedback

· Data entry skills

· Excellent supervisory skills.

3. Education:

· BS degree in Accounting helpful

4. Experience:

· 3-4 years of experience with an accounting degree

· Without a degree 4-6 years of experience

Work Environment/Physical Activities

1. Requires prolonged sitting, some bending, stooping and stretching. Requires hand-eye coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.

2. Requires eyesight correctable to 20/20 to read numbers, reports, and computer terminals. Requires hearing within normal range for telephone use.

3. Must understand vague and implicit instructions and react favorably in all work situations. Must be mentally adaptable and flexible in dealing with a variety of people.

4. Must be able to analyze causes of interpersonal conflict and resolve complex communication issues (i.e., undefined roles, objectives and information gaps).

5. Must be able to resolve problems, handle conflict and make effective decisions under pressure. Must have a long attention span in order to listen to people, perceive the problems and bring issues to a successful conclusion.

6. Must be able to accurately code data, must be knowledgeable in office procedures and able to answer questions in a professional and friendly manner. Must be able to balance accounts and compile computer reports.

7. Ability to give, receive and analyze information, formulate work plans, prepare written materials and articulate goals and action plans. Must understand people and be able to communicate effectively with them. Must be able to communicate providing verbal feedback in a professional manner.

8. Ability to receive and analyze data and input into the computer.

9. Ability to do simple math calculations, input data into the computer and analyze data as required.

Material and Equipment Directly Used:

· ADP TotalSource Admin Portal

· PC

· MS 365 Office

· MS Teams

· HubSpot

· Bill.com

· QuickBooks (Online Version)

Proficiency in MS Outlook, Excel, Word

Job Type: Full-time

Pay: $64,000.00 - $68,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 4 years

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting: 3 years (Preferred)

Ability to Commute:

• Boulder, CO 80302 (Preferred)

Work Location: Hybrid remote in Boulder, CO 80302