Spherion Staffing of Lake & Sumter County has an opening for an Office Manager.

The individual in this role will ensure administrative efficiency amidst a dynamic environment in the construction industry. Candidates must have excellent communication, problem-solving, and managerial skills and be responsible for all activities, projects, and employee relations.

This is a full-time position with 40 hours per week, Monday to Friday. The pay rate is $24 to $27 per hour depending on experience.

Responsibilities:
- Perform or oversee all administrative aspects of the office or department, including accounting support, data entry, billing, inventory, record-keeping, and preparing correspondence.
- Provide support to multiple offices, supervisors, and clerical staff.
- Oversee Administrators processing purchase orders and receiving invoices in the system.
- Process customer month end billing by sending pay applications to Project Managers for updates and forward to customers for approval.
- Approved invoices entered in the systems and lien waivers are created and processed.
- Update and track documentation required to complete and submit jobs for billing.- Bid submittal and project set-up for awarded bids.
- Work closely with the Contract Manager for project set-up and initial Oracle WOM unit rate schedules for primary and subcontractors.
- Responsible for ordering Bid Bonds and Contractor Bonds relative to awarded projects.
- Monitor frequently for project status updates, regarding submitting partial and/or completed jobs to customers to stay up-to-date for invoice submittal.
- Review the weekly Accounts Receivables report for customer invoice payment and collection.
- Provide executive level administrative support by conducting research, handling information requests, review/track/analyze budgets, and maintain records and databases essential to project management.
- Update and implement new policies and procedures ensuring operations are running smooth.
- Maintain a close working relationship with high-level executives.
- Process and submit executive expense reports, coordinate space, perform office organization tasks, and maintain paper and electronic files.
- Update new hire information, personnel changes, drug testing, and employee issues.
- Perform HR tasks for new hire I9 Verification and background checks.
- Order cell phones, laptops, PCards, Fuel Cards and other necessary equipment.
- Monitor new and renewal COI?s and request updates if needed.
- Knowledge of making lodging reservations for Superintendents.
- Perform other duties as required and/or assigned

Skills:
- Associates degree in Business Administration or equivalent
- Knowledge of Unifer, Procore, and Vista Viewpoint Systems.

Education:
Associate

Experience:
1-4 years

Qualifications:
- High school diploma
- 5 years Administrative support or Office Management
- 2 years of Accounting Management
- 3 years Construction industry

Job Type: Full-time

Pay: $24.00 - $27.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Work Location: In person