Job Description

Known for friendly, reliable, excellence, SparkleMafia Professional Cleaning is setting the standard for professionalism and personalized service in cleaning both homes and offices.

• Earn a competitive salary!
• Never be required to work nights, weekends, or holidays!
• Work typically Monday - Friday, 7:00am-3:00 pm -- perfect for your family!
• Working remotely available part-time after your 90 training period.
• Full-time

Are you hard-working, do you love to help others, have an eye for detail, enjoy customer service, scheduling, problem solving and take pride in your work? We are looking for an Administrative Office Manager that is self-motivated, honest, and responsible. Two years or more experience is preferred, minimum on year experience required. 

TITLE: Administrative Office Manager

RESPONSIBLE TO: Managing Director

SUPERVISES: Occasional direct reports may include contracted vendors or part-time contractors

PURPOSE OF POSITION: To provide administrative, scheduling and logistical support to the businesses clients, employees and administrative team

DUTIES & RESPONSIBILITIES:

Administrative

• Expertly create and adjust schedules, book appointments and arrange meetings
• Resolving scheduling conflicts and handling last-minute changes or cancellations and inform appointment attendees
• Leverage software programs to develop crucial presentations, memos, letters, spreadsheets and reports
• Resourcefully manage complex office situations with discretion and confidence
• Maintain databases and paper or electronic filing systems to keep accurate records
• Create documents of scheduling processes and update records
• Calculate various cost and performance metrics
• Ensuring efficient and effective time management for optimal productivity

Confidentiality

• Keep safe all private/confidential customer and employee information

Communication

• Communicate effectively with internal and external clients, answering and directing emails and phone calls in a polite and timely
• Communicating with staff, clients, or other stakeholders to determine scheduling needs and preferences 
• Respond to e-mails and phone calls relating to meetings and appointments
• Provide updates and reminders to staff

Marketing

• Assist with Social Media marketing correspondence, answering questions and helping set up new client accounts

Professionally representing the company

• Conduct yourself with professionalism both in how you dress and how you communicate

Project Management

• Initiate, plan, execute, monitor, control and close all of your projects in a streamlined and efficient manner 
• Make arrangements for meeting venues and assist in planning and managing events

Procurement of supplies

• Maintain inventory and procure needed supplies to maintain stock

Work Location

• Office is currently located in Port Orchard but will be moving to Silverdale/Poulsbo by July, 2024
• Working remotely is available at times once training is complete

Schedule

• Monday to Friday
• 7:00am-4:00pm

Salary

• $44-55K per year based on experience

Benefits

• 5 days paid sick leave
• 5 days paid time-off for full-time employees (with and additional day for each year you are with the company, up to 3 weeks paid leave)
• 3 paid holidays a year (Memorial Day, Labor Day, Thanksgiving)
• 3 unpaid holidays a year (New Years, July 4th, Christmas)

Experience

• 2-3 years previous administrative experience

Job Type

• Full-time