OUR MISSION

Our mission is to prepare college and career-ready students for life-long success.

OUR VISION

We are a premier district of choice that meets the diverse needs of all students by creating an inclusive community that fosters a strong sense of self-worth.

DISTRICT CULTURE

Southwest Public Schools believes in promoting a culture that embodies and fosters a collaborative approach to learning. Staff relationships are collegial, collaborative, and productive, and all staff members are held to high professional standards. Mistakes are not seen as failures, but as opportunities to learn and grow for both students and educators.

POSITION SUMMARY

The Special Education Compliance Coordinator provides direct compliance support district wide. The Special Education Compliance Coordinator ensures compliance with state and federal guidelines pertaining special education by assisting with the coordination and monitoring of evaluation timelines, ARD documentation, implementation of IEPs, archiving ARD documents, communicating with teachers, and overall maintenance of the special education audit files. 

RESPONSIBILITIES INCLUDE

• Support the district’s efforts related to compliance requirements and accuracy in PEIMS data.
• Conduct monthly IEP audits to ensure compliance alignment with federal, state, and local special education policies and procedures.
• Sends monthly compliance updates to Director of Special Education.
• Manages the overall platform for special education.
• Informs campus-based special education staff and administrators of the timelines for IEP development, annual ARDs, evaluation timelines, and reevaluations.
• Schedules Admission, Review, and Dismissal (ARD) meetings.
• Monitors ARD paperwork completed by campus personnel.
• Ensures that federal and state timelines are met in a timely manner.
• Sends monthly compliance audits to campus leaders, SpEd clerks, and Special Education Director.
• Support the district’s efforts related to compliance requirements and accuracy of Cambium data, including instructional designated supports as applicable.
• Provides guidance, support, and training for campus leaders, teachers, and staff regarding federal and state policy governing Students with disabilities.
• Prepares, coordinates, and supports campus administrators and committee members during ARD meetings.
• Manages the status of documentation in the platform to ensure ARDs are legally compliant in all areas before archiving. Monitors all records for accurate student and program counts.
• Meets with parents (if applicable) to discuss instructional supports and other pressing topics.
• Oversees the records process for the Special Education department, including supporting SpEd clerks, establishing daily priorities, and overseeing the retention and destruction of records according to the records retention policy.
• Ensures SpEd clerks’ timely review of compliance requirements.
• Coordinates the state mandates STAAR and TELPAS assessments.
• Oversees the communication regarding records corrections and the tracking/record keeping process related to records review.
• Manages the process of transferring records for digitization as needed.
• Participates in professional development opportunities to improve job-related skills.
• Keeps the Special Education Director and other stakeholders informed of and comply with state federal, state, and local policy.
• Conducts district wide training focused on the compliance platform and reports usage monthly.
• Use effective communication skills to present information accurately and effectively.

QUALIFICATIONS

• Bachelor’s degree; Master’s degree preferred
• Minimum of 3 years teaching experience in special education
• Experience working with diverse student populations, parents, and other stakeholders 

OTHER POSITION REQUIREMENTS

• Maintain regular attendance.
• Ability to adjust the eye to bring an object into focus; judge distance (close and distant); reach with arms extended and use hands to manipulate the keyboard, smart board and other office/classroom technology.
• Ability to lift/carry up to 25 pounds, including but not limited to: books, paper and instructional/office materials/supplies.
• This position requires frequent standing, walking, sitting, bending, kneeling and/or the ability to be mobile.
• Ability to travel throughout the district and city as needed by means of personal/private or public transportation in compliance with the state’s department of motor vehicle and/or public transportation laws.

EXPECTED KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to build and sustain positive, collaborative relationships both internally and externally.
• Ability to plan and present information to a variety of audiences.
• Ability to facilitate various size groups using facilitative leadership skills.
• Skills in written and oral communication.
• Skills in planning and organization.
• Knowledge of current trends, methods, research, and technology in area of responsibility.
• In-depth knowledge of assigned program and service area.
• Ability to collect, analyze and interpret data.

The employer is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.

This description describes the general responsibilities and requirements for the stated position and in no way is an exhaustive list. Southwest Public Schools maintains the right to assign or reassign responsibilities to this position at any time.