Reports To: Campus Principal
Wage/Hour Status: Non-Exempt / $13.53 hourly
Pay Grade: CT 2
Department: Campus Assigned
Terms of Employment: Days 183
Primary Purpose:

Qualifications:

• High school diploma or GED
• Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee

• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

• Two years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare requisitions, correspondence, and transcription using typewriter or personal computers.
• Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
• Records student information, including test scores and final grades, or permanent records.
• Create new student files and ensure completeness of records.
• Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
• Assist with processing changes and adjustments to student schedules.
• Serve as receptionist for counseling office.
• Assist students, parents, and teachers including distributing testing, scholarships, and other college materials.
• Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.

Other

• Receive, distribute, and ensure security and confidentiality of testing materials.
• Maintain college information library.
• Maintains confidentiality.
• Complete other job related duties as assigned by the school principal and/or counselor.

Supervisory Responsibilities:

• None.

Working Conditions: Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional standing, walking, bending/stooping, pushing/pulling, crouching, and twisting.
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching; Sensory ability needs-hearing, near vision, far vision, peripheral vision, individual color distinction, depth perception.
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours; exposure to occasional cold and heat.
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress