Overview

Provides administrative oversight for the District Board of Directors. Performs and/or oversees special projects requiring a high-level of independence and initiative in execution and implementation for the Health Care District Board of Directors and other special committees. Initiates, coordinates preparation for, attends, and takes minutes at all Board, and Board Committee meetings. Manages all required filings with the County/State for the Health Care District. Maintains all Board and Committee files.

Responsibilities

Initiates, coordinates, and executes support for the Sonoma Valley Health Care District Board of Directors and other Board Committees (i.e., Finance, Quality, Governance). Generates and assembles agenda and meeting packets consistent with Brown Act requirements. Ensures accurate preparation and timely distribution of agenda and meeting materials. Sets up and attends meetings, takes accurate minutes, and tracks follow-up items efficiently. Maintains all corresponding documents and files.

Responsible for coordinating meetings, appointments, and travel arrangements on behalf of the Board of Directors. Calendars and coordinates all meetings and keeps Board of Directors and applicable Hospital staff informed of any changes; produces agendas, prepares and reviews documents and orders food/beverages, where applicable. Actively participates in a variety of meetings and committees, as requested; takes minutes, maintains documents and files, and tracks follow-ups as identified.

Manages a wide variety of annual public agency filings and special projects for the Sonoma Valley Health Care District, including elections, conflicts of interest, special rosters, policies, applications, and others. Maintains e-files.

Qualifications

Education: Bachelors degree preferred, or equivalent combination of education, training, and experience necessary to meet the requirements of this position.

Experience: Prior experience working in a healthcare district organization providing administrative support preferred, as typically acquired during 5-7 years in a similar position. Previous experience taking meeting minutes required.

Licenses & Certifications: N/A

Required Skills & Knowledge: Ability to effectively engage with board members, executive team members, and other high profile audiences with a high level of finesse, diplomacy and professionalism. Excellent verbal, written and interpersonal communication skills, demonstrating excellent customer relations and problem solving skills. Knowledge of hospital operational structure, is desirable. Excellent organizational and analytical skills; ability to coordinate multiple tasks simultaneously and manage priorities and workflow; ability to use sound judgment and mature decision-making in the absence of direct supervision; ability to coordinate meetings and multiple calendars; high degree of responsibility for confidentiality; professional appearance and demeanor; proficient in Microsoft Outlook, Word, Excel, Adobe Acrobat, PowerPoint, Zoom and Teams.

Compensation

Minimum:

Maximum: