Our client is a design practice founded on the idea that buildings can serve as a bridge between nature, culture, and people and that inspiring surroundings positively affect people’s lives. The firm’s work can be found across the globe with projects as wide-ranging as huts to high rises, homes—often for art collectors—to academic, cultural and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design.

POSITION SUMMARY

We are seeking a Billing Specialist to join their dedicated accounting team.

Primary Responsibilities:
Project Billing

• Execute the monthly invoicing process in accordance with the billing cycle and as required by project contracts
• Work with project managers/AP to code consultant invoices/credit card charges/employee expense reports/petty cash receipts as necessary
• Collect invoice backup as required by contract to submit with client invoice
• Submit invoices to clients per contract schedule
• Monitor, research and resolve any billing inquiries/issues from PM’s and external clients

• Execute the accounts receivable process to maintain positive project cashflow. 
• Monitor and resolve any issues with accounts receivable. 
• Work with PM’s/Accounting Team to communicate effectively with clients in order to collect outstanding AR.

• Update billing terms according to contracts/amendments;
• Monitor, research and resolve any project WIP issues with project managers and accounting team. 
• Respond to any inquiries from client regarding any project issues.
• Execute the project closing process including assisting project managers with closeout documents (notice of substantial completion, lien waivers, final consultant invoices, final client invoices);
• Respond to any inquiries from client regarding any final project issues; and de-activate project/phases.

• AA in Accounting or BA/BS in Accounting/Finance or equivalent work-related experience
• Minimum of 3 to 5 years of experience in billing and A/R
• Accounting experience in the A/E/C industry a plus 
• Knowledge and understanding of contract structure, terms and conditions
• Proficient in Microsoft Word, Excel and Outlook