EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR (Bi-Lingual, Japanese & English)

JOB SUMMARY

Will perform a wide variety of administrative tasks in support of company executives, staff and building and office operations. This is an on-site position at SNBL USA’s Everett, WA location. May involve some evening and weekend work.

JOB DUTIES/RESPONSIBILITIES

· Will perform a wide variety of administrative tasks in support SNBL USA’s Everett, WA location.

· Provide general administrative support to: executives and staff from parent company in Japan; onsite staff; and visitors from affiliated and investment portfolio companies.

· Will serve as a point of contact with facility management company responsible for overseeing major construction and building renovation projects in Everett, WA.

· Manage calendars including scheduling appointments, meetings, and conferences.

· Coordinate international and domestic travel arrangements and prepare detailed itineraries for executives, colleagues and visitors from Japan.

· Provide meeting support and coordination including agendas, materials, minutes (if needed) and follow up as necessary.

· Prepare and edit correspondence, reports and presentations.

· Assist with event planning and coordination, as needed.

· Greet visitors. Host guests from Japan. Make arrangements for dining, sightseeing, etc.

· Coordinate conference room schedules, order office supplies and perform other functions in support of Everett, WA location.

· Develop and maintain professional relationships and establish credibility with colleagues at Japan headquarters and in the U.S.

· Proactively looks for and recommends ways to streamline processes and gain efficiencies.

· Handle confidential information with discretion.

· Complete monthly company credit card reconciliations and expense reports.

· Proactively takes on projects and other duties as assigned, to add value and create efficiencies in the day-to-day operations of the Everett, WA office.

· Other duties as assigned

PERSONAL CHARACTERISTICS

• Strong sense of urgency and accountability
• Self-motivated professional capable of managing workload and prioritizing tasks in a multi-cultural corporate environment
• Takes pride in delivering outstanding customer service
• Ability to establish clear, effective and respectful relationships with individuals from different cultures
• Professional appearance
• Strong written and oral communication skills
• Professional, respectful and courteous
• Enjoys working on a small, close-knit team

REQUIRED QUALIFICATIONS

· A Bachelor’s Degree in Business Administration or related field is preferred, but not required

· At least 5-8 years of experience performing a wide variety of administrative support tasks to executives, staff and visitors

· Ability to read, speak and understand Japanese fluently is required

· Deep understanding of Japanese and American business cultures, norms and customs

· Prior experience living in Japan is highly desirable

· Proficient in using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

· Strong organizational skills

· Strong attention to detail and a high level of accuracy

· Proactive problem-solving abilities

· Equivalent education and experience may substitute for stated requirements

SALARY RANGE: $70,000 – 110,000

EMPLOYEE BENEFITS

• Generous Paid Time Off (PTO) program
• 10 paid holidays
• Medical, dental, vision insurance for employees and eligible dependent(s)
• Flexible Spending Account (FSA)
• 401(k) Plan
• Basic life and AD&D insurance
• Long-term disability insurance
• Short-term disability insurance
• Life and AD&D for employee, spouse and child(ren)
• Employee Assistance Plan (EAP)

Job Type: Full-time

Pay: $33.65 - $52.88 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Everett, WA 98203: Relocate before starting work (Required)

Work Location: In person