73162 Job Code 73162 Summary: under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Type
Category
Qualification
Description
Competency
Required
Software
Design
Adobe PhotoShop
Novice (1-3 Years)
No
Skills
Others
10-Key Calculator
Novice (1-3 Years)
No
Software
Others
Adobe Acrobat
Novice (1-3 Years)
No
Skills
Others
Appointment Setting
Proficient (4-6 Years)
No
Skills
Others
Basic Bookkeeping
Proficient (4-6 Years)
No
Skills
Others
Book-keeping
Proficient (4-6 Years)
No
Skills
Others
Correspondence - Email
Proficient (4-6 Years)
No
Skills
Others
Correspondence - General
No
Skills
Others
Customer Service
Proficient (4-6 Years)
No
Skills
Others
Customer Service Skills
Proficient (4-6 Years)
No
Skills
Others
Data Entry
Proficient (4-6 Years)
No
Skills
Others
Emailing
Proficient (4-6 Years)
No
Skills
Others
Faxing
Novice (1-3 Years)
No
Skills
Others
Filing
Proficient (4-6 Years)
No
Software
Others
Internet
Proficient (4-6 Years)
No
Software
Others
Microsoft Excel
Proficient (4-6 Years)
No
Software
Others
Microsoft Word
Proficient (4-6 Years)
No
Skills
Others
Multi Line Phone System
Novice (1-3 Years)
No
Skills
Others
Printing and Copying
Proficient (4-6 Years)
No
Skills
Others
Proofreading/Editing
Proficient (4-6 Years)
No
Skills
Others
Scheduling
Novice (1-3 Years)
No
Skills
Others
Technical Skills
Proficient (4-6 Years)
No
Skills
Others
Typing
Proficient (4-6 Years)
No
Skills
Others
Verbal Communication
Proficient (4-6 Years)
No