Sirius Staffing is seeking a Timekeeper for a contract position working onsite in Pasadena, TX. The Time Administrator position works to ensure the timely payroll processing for large populations of salaried exempt / non-exempt and hourly employees , primarily utilizing Workday and Excel.

The successful candidate must be someone who is self-motivated and works independently with little work direction, works to produce high-quality error-free work, is flexible and quickly adapts to changing priorities, uses independent judgment and decision-making skills, multi-tasks, and demonstrates interpersonal skills in a professional demeanor.

This position also requires the ability to handle confidential information discreetly and routinely .

Responsibilities :

• Time administration for a large population of salaried exempt / non-exempt and hourly employees
• Conducts various payroll audits per payroll deadlines to ensure compliance with payroll policies, procedures, and applicable laws
• Primary point of contact for employees and managers' questions with regard to time / pay policies and guidelines.
• Provides detailed counsel on routine as well as complex time coding and pay situations.
• Audits time entries / time records prior to four rigid payroll-closing deadlines per month. Uses independent judgments to make necessary corrections to timesheets (within the scope of time / pay guidelines) or follows up if needed before pay close.
• Acts as liaison between employees, HR, and Corporate Payroll regarding payroll matters
• Maintains confidential information
• Runs time approval and pay reports in a timely manner to meet FLSA / SOX requirements
• Manages short-term employee disability time coding while identifying issues and resolving as needed
• Conducts SAP time / pay training for Office Assistants, Planner Schedulers and Supervisors
• Conducts Payroll training for new hire O&M employees
• Coordinates with various departments (Corp. Payroll, Disability Management Group, Corp. Disability, etc.) to resolve employee time / pay issues.
• Maintains filing system for payroll documents in compliance with record retention policy.
• Partners with other time administrators and assists when applicable.

Required Qualifications :

• High School diploma or equivalent.
• Advanced proficiency in Microsoft Suite (Excel, PowerPoint, Word, and Outlook).
• Demonstrated ability to analyze data with the ability to problem solve / troubleshoot.
• Ability to independently establish priorities on a daily basis in support of broader departmental goals and objectives.
• Demonstrated strong collaborative communication and interpersonal skills , working effectively with others in a team environment supporting customers.
• Demonstrated ability to complete work assignments with limited direction.
• Strong organization and multitasking skills , balancing multiple priorities / projects at the same time without compromising the quality / accuracy of the work product while meeting deadlines.

Demonstrated ability to manage confidential data.

Demonstrated ability to produce accurate and high-quality work products. Seeks customer input to improve products and services continually .

Demonstrates ability to seek out opportunities to assume new job responsibilities.

Attention to detail, managing large volumes of data. Is accurate, conscientious, and self-motivated. Exhibits flexibility in a changing environment and can work concurrently on multiple requests and projects.

Uses independent judgment and can proceed on own initiative.

Ability to communicate both orally and written. Must be clear, concise, and tactful in verbal interactions, establishing and maintaining positive rapport.

Must be able to maintain a friendly demeanor while dealing with multiple requests. Displays professionalism.

Must be able to work cooperatively and effectively as a team member . Contributes and demonstrates commitment to the team.

Understands and uses quality improvement concepts and methods. Seeks opportunities to assist others

Preferred Qualifications :

• Payroll experience for a large employee population is preferred.
• SAP / BI experience.
• Workday experience.
• Bachelor's degree in HR, Finance, or a related field.
• Payroll certification.
• Experience / knowledge of SOX, FLSA, wage & hour laws, & SAP payroll processing.

Sirius Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.

Last updated : 2024-04-27