Job Type

Full-time
Description
Mid-Size Chicago law firm seeking a Legal Billing Specialist to join our team. This is a full-time position that offers a competitive salary and outstanding benefits. The firm offers a dynamic, friendly, and collaborative environment. Our billing team is small, but very efficient, and needs a person who can be a heavy contributor to the overall goals. Along with your resume and cover letter, please send your salary requirements.
Job Description:
This is an active position that requires attention to detail, precision in invoice and billing drafting, auditing, and an ability to create detailed reports timely. May also perform a variety of other accounting and bookkeeping duties. Candidates must be capable of independent work, possess excellent organizational and time management abilities and the ability to multi-task, and work in an efficient manner. Candidate must also be ready to provide immediate support to the billing manager and other billing specialists.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide direct support to billing team leader and billing manager
• Make new matters and clients billable under specific billing guidelines
• Organize and enter attorney travel expenses into billing system
• Match expenses
• Enter client costs into billing system
• Audit, edit, print, and distribute drafts
• Make necessary edits provided from bill reviewers in billing system
• Create invoice summaries and invoice detailed reports
• Organize expenses and invoices to be mailed to respective clients/insurance companies
• Create E-billing invoices for submission. Specific e-billing functions to include (but not limited to): Setup E-billing matters accordingly to their respective websites (not limited to mapping matters or timekeeper/rate approvals), edit LEDES format as necessary (i.e. client case or claim number), Submit invoices in a timely manner; verify compliance and acceptance of E-bills, provide continuous information to billing manager to assist with management of invoice rejections, adjustments and appeals.
• Provide support to other Billing team members on e-billing invoices to meet deadlines
• Read, comprehend, and implement billing guidelines
• Setup budgets for client companies
• Update billing and accounting reports based on monthly/quarterly invoices
• Provide continuous information/updates to Billing and Accounting Managers to assist with management of invoice rejections, adjustments, and appeals

The above list of duties and responsibilities is in no way a comprehensive list. From time to time, the employee may be required to perform other duties in support of the operation of the firm, as requested by his/her supervisor or manager.
Requirements

• Bachelor's Degree in accounting or similar industry and/or equivalent relevant work experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Superior understanding of Microsoft Excel
• Previous law firm billing experience
• Ability to manage multiple tasks while meeting daily, weekly, and monthly deadlines.
• Ability to maintain work focus in a fast-paced environment
• Ability to embrace change and be solutions oriented
• Candidate should be highly motivated, detail-oriented, and possess the ability to work independently with minimal supervision
• Candidate should also have strong organizational, written, and oral communication skills
• Candidate must be focused on creating amazing client experiences and customer service

Preferred Education and Experience:

• Previous insurance defense law firm experience
• Previous law firm accounting experience

Our firm is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Military status, or Veteran status.