Office Administrative Assistant (Part-time)

Company Description

Simple Mills is a rapidly-growing company on the forefront of the clean food movement, transforming center store grocery aisles with products made from nutritious, purposeful ingredients. Simple Mills is a female-founded business, started by Katlin Smith in 2012 out of her own Kitchen. In the company’s short history, Simple Mills has disrupted the market to become the #1 bestselling natural baking mix, the #1 bestselling natural cracker, and the #1 bestselling natural cookie.

The company’s mission is to advance the holistic health of the planet and its people by positively impacting the way food is made. Simple Mills is distributed in 25,000 stores nationally including Whole Foods, Target, Walmart, Kroger, Costco and more, and available online at retailers like Amazon and Thrive Market. The brand’s newest products include: Organic Seed Flour Crackers, Seed & Nut Flour Sweet Thins, and Soft-Baked Almond Flour Bars. Simple Mills has earned broad recognition from top tier media and industry associations- including a segment on our Founder & CEO Katlin Smith on NPR’s How I Built This . Our products have been featured in a wide array of top publications including Vogue, Women's Health, Forbes, Business Insider, mindbodygreen, NOSH and many more. Simple Mills was also a 2020 Health Magazine Snack Award Winner!

Role Description

The Office Administrative Assistant is a member of our Simple Mills Mill Valley, CA team and will be responsible for work in areas like office cleanliness and coordination, managing onsite vendors and service providers (repairs, deliveries, etc), shipping, event support and coordination, and more. The position will receive guidance and instructions from our Mill Valley team, but will report into our the People Operations team for the purposes of payroll processing. This is a part-time, non-exempt role. Responsibilities will include:

• Office Management: Works with the cleaning crew and team to ensure the office stays clean, tidy, organized, and presentable. Proactively solves pain points in the office and lab to make work efficient.
• Receiving, Shipping, and Mail management: Supports R&D and sample shipping for Mill Valley team. Receives packages from UPS/FedEx/Amazon and opens packages and mail and maintains a receiving area.
• Vendor management: Manages third-party contacts for service and problem resolution in-office (landlord contact, cleaning company, repairs, etc.), acts as onsite representative for vendors and service providers.
• Landlord point of contact: Manages relationship with landlord to ensure pain points in the office are addressed and any punch list issues are addressed.
• Office and R&D supplies: Managing ordering and stocking of regular office supplies, as well as R&D ingredients and supplies. Can include occasionally picking up food from grocery store for R&D/tasting work.
• IT equipment support: From time to time this individual would provide on-site hands-on support for technology issues, working under the guidance of our remotely based in-house IT manager.
• Recycling/waste management: Breaking down cardboard from deliveries, bringing out trash cans on garbage day and bringing them back after garbage day, etc.
• Event logistics: Managing and maintaining a positive employee and guest experience that is aligned with our brand. Helping to setup for on/off-site meetings, preparing materials, etc.
• Performs other projects as assigned

Position Requirements

• This position will be in-office at our Mill Valley, CA location.
• This position is part-time, and to start will work approximately 16 hours per week, with a few hours spent onsite 4 days a week (Mon-Thur). These hours can be variable based on need, and additional hours may be available based on the projects happening at a given time. Hours will be tracked, and hours worked will be paid on a semi-monthly schedule (15^th and end of month).
• This role will have varying responsibilities, and therefore the time spent onsite each day may be variable (less on days when only basic maintenance tasks are needed, more during special projects/onsite work/events for example).
• The ideal candidate would live within a 15-20 minute commute of the office to be able to be onsite in the case of an urgent vendor visit (fire department needs to reset an alarm, service provider shows up outside of regularly scheduled appointment timeslot, etc).
• Minimum of 2 years of related experience in an office support, event planning, and/or administrative role is preferred
• Strong attention to detail, ability to manage multiple projects and processes simultaneously
• A continuous improvement mindset
• A client/customer-oriented approach
• A passion for natural food and healthy eating as well as a desire to change the way we think about ingredient labels

Benefits of Working at Simple Mills

• You will make a huge impact as a key member of an emerging brand that’s changing the way we eat and facing explosive growth
• Working with a vibrant community of passionate team members that are driven by healthy food that tastes good and fuels your body
• We strive to foster and embed a culture of diversity, equity, and inclusion across our organization. We know it is not only critical to the success of diversity initiatives - but instrumental in creating an equitable and inclusive workplace! It also creates a positive employee experience. DEI will remain at the center of our people strategy as grow and scale our organization.
• Our culture is aligned with doing good in the world and we are committed to the environment, fairness to employees and to our customers

Simple Mills follows CDC recommendations to help insure a safe working environment for all individuals in-office.

At Simple Mills, we are committed to providing an environment of mutual respect and inclusion. Equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, past or present military service, physical or mental disability, or other applicable legally protected characteristics. All aspects of employment are decided on the basis of business need, job requirements, and individual qualifications.

Simple Mills is committed to the full inclusion of all qualified individuals. As part of this commitment, Simple Mills will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact careers@simplemills.com