This team member will be responsible for all office management duties included but not limited to:

General ledger accounting, AP, AR, QuickBooks online Plus, running payroll (Paychex Flex) managing and sending out client invoicing for payments, client time billing, scheduling appointments and helping manage calendar events, assisting with office related tasks including managing office supply needs, printing, and shipping.

Accounting Duties:

· Accounts Payable – for client projects and office vendors

· Client Budgets and Retainer Accounts tracking

· Accounts Receivable – monthly time billing and periodic project billing, manage clients billing questions.

· Credit card management – payments and data entry

· Cash accounts management – deposits and data entry

· Pull data from proprietary software for reporting and analysis purposes, create custom Excel spreadsheets.

· Balance and maintain accurate General Ledger· Prepare monthly financials, Balance Sheet and Income Statement for accuracy.

· Work with external bookkeeper & CPA to ensure timely filing of all governmental reporting

Administrative Affairs:

· Initiate and manage new client set-up

· Manage office supplies and purchasing

· Business licenses and insurance management

· Manage subscriptions and affiliations

· Assist office staff as needed

· Coordinate weekly staff meeting

· Job Types: Part-time 2-4 days per week (varies)

Benefits:

Health insurance

Employee discounts

Flexible schedule

Dental & Vision Insurance

Paid time off

401K Retirement plan after 60 days

Schedule:

2-3 days per week flexible choice from Monday-Friday

Education:

High school or equivalent

Experience:

QuickBooks or comparable accounting software experience (Required)

Microsoft Office: proficiency (Required)

Administrative experience: 3 years (Required)

Responsibilities and Duties:

· Oversee day-to-day office procedures

· Interface with clients, vendors, and contractors

· Keep detailed billing schedules and calendars on multiple projects

· Assist design team on all projects

Qualifications and Skills:

· Be passionate about design

· Mature, pleasant, and professional in manner

· Enjoy numbers and the business side of design

· Have a strong work ethic

· Goal oriented & efficient

· Highly organized self-starter with strong time management skills

· Fast learner and problem solver

· Demonstrate a history of attention to detail and excellent follow-through

· Confident and assertive

· Flexible and resourceful

· Dependable & service oriented

· Excellent oral and written communication skills

· Able to work both independently and as part of a team

· Have strong computer skills

· Proficient in Microsoft Office and Google Suite

· Experience and proficiency with accounting software

Job Type: Part-time

Pay: $30.00 - $35.00 per hour

Work Location: In person