Portland Community College’s Healthcare and Emergency Professions (HEP) Academic and Career Pathway is currently seeking an Instructional Administrative Assistant III (IAA 3) to join the Nursing Department. This position will be based at the Sylvania Campus.

The HEP Pathway prides itself on welcoming students from diverse backgrounds and abilities, offering opportunities to study and develop skills in career-technical education, college transfer programs, and non-credit health profession programs. The IAA 3 is crucial in providing comprehensive administrative support to the entire HEP pathway team, collaborating with colleagues across the college to enrich the student learning experience. The IAA 3 acts as a liaison with various stakeholders, executing multiple administrative duties. A successful IAA 3 demonstrates autonomy and teamwork, adeptly navigating situations and making informed decisions while leveraging support from other college staff when needed. Remote work and the use of technology to perform duties off-site may be needed. Occasionally, an IAA 3 may be required to attend or support meetings, events and programs other than their base location or typical work schedule.

While administrative competence is essential, what truly sets successful candidates apart is their enthusiasm for learning and personal growth, their passion for collaboration, and their commitment to nurturing growth in others.

Additional Duties and Responsibilities:

• Provide overall administrative program support to the credit and nursing programs.
• Assist the Program Dean with managing and calculating credit & non-credit faculty workloads. 
  As lead staff, an IAA 3 oversees complex purchasing, grants, non-credit fees & biennium budgets.
• Serve as the program liaison with students, community partners, and PCC employees.
• Support the hiring process for full and part-time employees, including ordering background checks and completing necessary paperwork such as I-9, W-4, and PAR (Personnel Action Request) forms.
• Effectively communicate with a diverse range of individuals, answering phones and assisting the public and students.
• Organize department events such as advisory committee meetings, exams, accreditation visits, marketing initiatives, outreach activities, travel arrangements, and catering services.
• Assist in coordinating clinical rotation assignments and document submissions into the community partner portal.
• Support communication with potential program applicants, offering assistance to admissions teams throughout the application & admissions process and ensuring thorough documentation of post-admission requirement completion.
• Oversee the tracking of student, faculty, and staff immunizations and certifications in compliance with state law, college policies, and program accreditation.
• Perform any other related duties as assigned

See the classification description for additional information: https://www.pcc.edu/hr/employment/classified-jobs/iaa-3/

These qualifications, skills and abilities are critical for success in this position.
Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.

• Ability to remain calm under pressure and adaptable to ever-changing college, program, and state-sanctioned practice policies.
• Proven track record of creating and sustaining a welcoming and inclusive environment for individuals from all backgrounds; dedicated commitment to advancing diversity, equity, and inclusion within the higher education setting.
• Strong team player with an upbeat demeanor, adaptable attitude, and eagerness to embrace new technologies; capable of working flexibly amidst frequent interruptions.
• Experience with Career-Technical Education (CTE) programs, and/or managing Perkins purchases.
• Experience supporting healthcare resources in a busy setting, particularly nursing (RN) and certified nursing assistant (CNA).
• Demonstrated ability to communicate effectively and promptly through various channels such as email, phone, and other communication tools.
• Proficiency in executing complex tasks meticulously with keen attention to detail; adept at working autonomously while efficiently managing multiple projects, schedules, and presentations.
• Advanced proficiency in utilizing computer applications, including Microsoft Office Suite, Banner, and Google Applications, proven math skills, and the strong ability to source current and historical program data.
• Documented history of successfully following and executing broad and intricate instructions, exercising sound judgment, and handling sensitive and confidential matters with discretion.
• Experience in monitoring and managing budgetary expenditures and fulfilling other fiscal reporting requirements.

Minimum Qualifications

To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).

• High school diploma or equivalent and five years of administrative support experience or two years in a position equivalent to IAA II.
• College or business school training may be substituted for up to two years of the administrative experience requirement.
• Other equivalent combinations of experience and training will be considered.

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.

PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.

Additionally, PCC provides a tuition waiver for yourself, domestic partner, and dependent children under 24 years of age. Partial tuition reimbursement for yourself at other accredited institutions (full-time employees only).

Paid Leave:  (Pro-rated by FTE for Part-Time Employees)

• Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)
• 8 hours of sick leave per month
• 24 hours of additional personal leave days per year
• 12 Paid holidays

View a complete list of PCC benefits.