3 Senior Office Assistant Jobs in Scarsdale, NY
Scarsdale Public Schools is Hiring a Senior Office Assistant Near Scarsdale, NY
Responsibilities Include
- Manage student's attendance
- Answer incoming calls to the Counselor's office
- Interact with students, parents, faculty, and administration and offer assistance and guidance when needed
- Open and stamp mail and forward to appropriate person
- Entering data on various programs
- Schedule meetings with students and parents
- Work closely and collaboratively with professionals both in and out of the Counselor's office
- Support other clerical staff when needed
Essential Functions
- Composes documents (e.g., correspondence, bulletins, reports) for Department Head or other Department staff for the purpose of requesting or providing information, confirming events, etc.
- Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters.
- Assists in coordinating Department activities and functional responsibilities related to subject areas over which the Department has oversight.
- Attends Department and other related meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
- Assists in maintaining the daily/weekly/monthly calendar of the Department Head for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
- Assists in planning and scheduling department events and activities, and maintaining calendar of department events
- Assists in overseeing workload of the Department Head for the purpose of maximizing efficiency and meeting operational requirements.
- Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
- Answers telephone calls, and provide information and assistance to callers.
- Serves as liaison with outside organizations related to department activities and work.
EquipmentUses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Travel RequirementsLimited travel to and from meetings may be required.
Knowledge, Skills And Abilities
- Ability to describe problems and work orally or in writing to supervisor as required.
- Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
- Ability to carry out instructions furnished in written or oral form.
- Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
- Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
- Ability to problem solve job-related issues.
- Ability to work with a diverse group of individuals.
- Ability to process paperwork accurately according to standardized procedures.
- Ability to maintain confidentiality of information regarding students, employees and others.
- Organizational and time management skills.
- Knowledge of office management procedures.
- Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to department (e.g., Pupil Services, Human Resources, Facilities and Business).
- Works in standard office and school building environments.
- Ability to work outdoors during outdoor student activities.
- Graduation from high school.
- College level course work in business, word processing, and office procedures preferred.
- Associates or Bachelor's degree preferred.
- Successful experience with office management in related area preferred.
Job Summary
Full Time
$65k-84k (estimate)
05/01/2024
06/25/2024
scarsdaleschools.org
Scarsdale, NY
500 - 1,000
Related Companies
The job skills required for Senior Office Assistant include Scheduling, Time Management, Office Management, Communication Skills, Confidentiality, Word Processing, etc. Having related job skills and expertise will give you an advantage when applying to be a Senior Office Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Senior Office Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Senior Office Assistant positions, which can be used as a reference in future career path planning. As a Senior Office Assistant, it can be promoted into senior positions as a Clerical Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Senior Office Assistant. You can explore the career advancement for a Senior Office Assistant below and select your interested title to get hiring information.
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