Administrative Assistant,Administration

Bay City, Michigan

Category : Quality Assurance, Administrative Job ID : 26614

SC JOHNSON IS A FIFTH-GENERATION FAMILY COMPANY BUILT ON THE SPIRIT OF OUR PEOPLE. We have been leading with purpose for over 130 years, building iconic brands that win the hearts and minds of consumers such as Raid, Glade, Ziploc and more, in virtually every country around the world.

Together, we are creating a better future for the planet, for future generations and for every SCJ team member. Join our winning team of Wave Makers and Go Getters and help us write the next chapter in the SCJ story.

About this role :

Under the general guidance of the manager, the purpose of this job is to provide administrative support for the facilities department and invoicing support for the Bay City Site.

This position is the primary focal point for all facilities-related communications.

Essential Duties and Responsibilities :

• Administrative services and communication for the facilities department as needed
• Schedule, plan and coordinate meetings with internal employees, corporate personnel, and visitors
• Compose and produce presentations, professional correspondence and reports
• Process / approve invoices for payment
• Manage the vendor validation process for the site
• Log utility readings, maintain utility bills spreadsheet and records
• Book internal and external travel / flight arrangements
• Order and manage safety shoe program for the department
• Update site monthly safety work orders
• Maintains maintenance metric board(s) and personnel rosters
• Organize and maintain department electronic and physical documentation
• Organize and maintain PM check sheets
• Support Bay City site related projects / programs as needed

Required Skills / Experience / Competencies :

• Experience with Microsoft Suite (Windows, Microsoft Word, Excel, PowerPoint, Outlook, SharePoint)
• Experience in proofreading, grammar / punctuation, telephone support and travel management, pulling / formatting reports

Preferred Skills / Experience / Competencies :

• Exercise confidentiality in handling sensitive information.
• Strong Organizational / Time Management Skills.
• Ability to take direction from a variety of managers
• Multi-task oriented with the ability to prioritize a variety of unrelated tasks with several interruptions and changes.
• Ability to work independently and make decisions with minimal supervision.
• Must know how to use resources and gather needed information.
• Ability to interact with various functions and customers, both inside and outside the company.
• Must be a team player
• Team Building
• Behavior Based Safety
• LEAN knowledge

Job Requirements :

• Full Time day shift
• Occasional overtime as needed
• Less than 10% travel

Inclusion & Diversity

We’re a global business, with people from every culture, ethnicity, race, religion, gender identity, sexual orientation, age and ability.

We recognize the breadth of human experience, and we work to celebrate it. It is our goal to build a diverse, inclusive and supportive work environment where all people can thrive.

We’re committed to ongoing efforts that help us attract, hire, and retain diverse talent who want to build a positive, inclusive environment.

Better Together

At SC Johnson, we strive to create a positive, inclusive and unique workplace. We strongly believe SCJ people are able to achieve their best when they can collaborate and work together in person.

Equal Opportunity Employer

The policy of the Company is to ensure equal opportunity for all qualified applicants and employees without regard to race, color, religion, gender, marital status, sexual orientation, national origin, ancestry, age, gender identity, gender expression, disability, citizenship, pregnancy, veteran status, membership in any active or reserve component of the or state military forces, genetic history or information or any other category protected by law.

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Last updated : 2024-05-10