Description

Under the direction of the Head of Human Resources, provides Human Resource support for the organization. Performs a variety of duties to ensure the smooth flow of work within the bank and assists to administer established policies and procedures of the Bank. This position requires an extreme level of confidentiality as highly sensitive bank and employee information is handled.

Essential Functions:

Payroll

· Acts as payroll administrator; partners with payroll company to ensure accuracy of all employee and BOD payroll records by maintaining databases with status changes, tax withholdings, benefit deductions; time off, direct deposits; may assist with bonus and incentive payments, SERP plans, year-end adjustments, etc.

· In coordination with accounting, reconciles payroll and benefit accounts to the GL

· Coordination, implementation and administration of the employee timekeeping system to include weekly or bi-weekly verifications, troubleshooting with both employees and vendor; accrual tracking, time off; uploading data to payroll vendor

Benefits

· Submit bi-weekly 401K contributions and act as liaison with 3rd party administrator and employees regarding all 401K and pension plan matters; prepares various reports for auditors, management, 401k plan administrator regarding eligibility, contributions, loans, adjustments, etc.

· Administration and maintenance of the electronic benefit system and all health and welfare plans to include benefit enrollments, terminations and changes with appropriate vendors for employees and retirees; counsels employees (and potential employees) on plan provisions as necessary

· Reviews and processes monthly billings from insurance providers and other HR related invoices; reviews discrepancies with carriers

· Ensures all plans are administered in accordance with federal and state regulations

· Administer COBRA, FMLA, STD, LTD and any Worker’s Compensation Claims. Responsible for LOA tracking including FMLA and PFML leaves and Salary Continuation pay.

HRIS/Reporting

· Preparation of any payroll, benefit or HR related reports for presentation to Sr. Management; auditors, vendors, etc. using various computer applications

· HRIS (Paylocity) Administrator. Data/Reporting expert on payroll, employee/BOD data and pay, reporting associated with EEOC, AAP, Compensation surveys, Non-Discrimination, DOL, other vendors. May compile reports from several different data sources.

Administration

· Provides administrative assistance for the President/CEO to include Administration of BOD meetings; Coordination of meetings through OnBoard.

· Secretary for BOD meetings include taking notes and tracking attendance.

· Maintains HR records of all types either electronically or manually and ensures they are up to date

· Assists in developing and implementing Human Resource Policies and Procedures with regard to Payroll, Benefits

Additional Responsibilities

· Project as assigned to continuously evaluate and improve tools/policies/practices and communications that support payroll, benefits, HRIS data.

· Continuous Improvement - Identify and facilitate process improvements in any HR function areas.

· Acts as additional resource for all HR related questions by employees, referring to manager as necessary

· Updates job knowledge by participating in educational opportunities; attend seminars, webinars; reading professional HR & benefits publications

· Coordinate and/or assist with all HR activities to include Wellness Fair, volunteer opportunities, and other bank related functions

· Performs related HR and other administrative duties as may be assigned or requested

Requirements

· Bachelor’s degree in business, human resources or equivalent combination of education and experience required

· Minimum of two years’ experience administering payroll and employee benefit plans

· Expert Level Excel skills; Intermediate level of MS Office skills, Adobe Acrobat Pro and ability to learn multiple platforms for Payroll, Benefit & HRIS systems (Paylocity)

· Familiarity with FLSA, COBRA, ERISA, FMLA and other HR related state and federal regulations.

· Confidentiality, professionalism, dependability and ability to multi-task are essential.

· Excellent verbal and written communication skills