SARASOTA MANATEE AIRPORT AUTHORITY
JOB OPPORTUNITY ANNOUNCEMENT

ADMINISTRATIVE ASSISTANT -
REAL ESTATE DEVELOPMENT & PROPERTIES

Real Estate Development & Properties Dept.

commissioners, employees, managers, directors, and the public.
PREFERRED QUALIFICATIONS:
Proficiency in Excel in a Windows environment at an intermediate level, preferred.

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TO APPLY FOR THIS POSITION, PLEASE FOLLOW THE INSTRUCTIONS LISTED BELOW.

1. Applicants desiring to be considered for this position should apply directly with the Sarasota-Manatee
Airport Authority by visiting our website @www.flysrq.com; or, calling 941-359-2770 ext. 4766.

Return your completed SMAA application to the address shown on the signature page of the application

form; OR fax it to 941-359-5024; OR email it to application@flysrq.com.
Only Sarasota Manatee Airport Authority (SMAA) application forms will be accepted.
2. Minimum qualifications must be met by the closing date in order to be considered eligible for the position.

Resumes may be submitted as supplements but cannot be accepted in lieu of an application. Applications
and resumes are subject to disclosure under the Florida Sunshine Law.

3. Veterans’ Preference documentation, reference names, etc. must be submitted at the time of application.

In accordance with the Immigration Reform and Control Act, appropriate identification documents
verifying eligibility for employment will be required for the applicant who is hired.

4. The Sarasota Manatee Airport Authority participates in E-Verify. Federal law requires all employers to

verify the identity and employment eligibility of all persons hired to work in the United States.
5. Your application will not be considered unless complete answers are provided to all questions.
6. The Airport Authority's Drug-Free Workplace Program requires that applicants take and pass a

drug/nicotine test prior to being hired.

SARASOTA MANATEE AIRPORT AUTHORITY

JOB CLASS SPECIFICATION

Job Code: 3037
Date Approved: 04/22

Grade: 24
JOB TITLE: Administrative Assistant
REPORTS TO: Senior Vice President Real Estate Development and Properties
DEPARTMENT Real Estate Development and Properties
FLSA STATUS: Non-Exempt
JOB SUMMARY
Under general supervision of the Senior Vice President or designated personnel, performs a variety of
responsible, complex, and administrative duties for the assigned Airport Authority department.
JOB RESPONSIBILITIES
Essential Job Responsibilities:
Composes correspondence for higher signature. Types, transcribes, edits, distributes, and files letters,
forms, reports, general correspondence and other documents in accordance with established
procedures.
Performs various administrative support duties related to special projects, or department specific
recurring operations such as researching, tracking, analyzing information, implementing mailing and/or
correspondence merge, etc.
Answers telephone, provides specific and general information in response to inquiries. Refers callers to
other personnel when necessary. Determines immediacy of response necessary and type of action to
be taken.
May act as backup receptionist to Administrative Assistant, PBX Operator for lunch, breaks and other
absences.
Prepares and distributes employee evaluation forms as directed.
Maintains department files and records keeping them updated and current in accordance with Airport
Authority procedures and department needs.
Acts as department liaison with Records Retention Department to ensure compliance with the Airport
Authority's uniform record system.
Schedules meetings as directed and, when necessary, makes meeting arrangements to include
scheduling of food, invitations, and reminders. May be required to attend meetings and take minutes
as appropriate.
As directed coordinates collection of information and documents necessary for agenda packets
ensuring the correct number of copies, placement of items on agenda, and distribution of materials.

Makes travel arrangements to include hotel, air travel, car rental, and conference registration fees.
Prepares an itinerary and maintains contact with personnel when he/she is away from the office.
Calculates and prepares expense reports for reimbursement.
Orders supplies and materials in accordance with standard purchasing procedures and maintains
accurate inventory of materials.
Receives and routes mail. Determines manner in which outgoing mail will be sent via certified, recorded,
regular mail, or hand delivered, and tracks the same. Prepares appropriate mailing forms.
Provides administrative support for other departments as needed.
Other Job Responsibilities:
May take dictation and transcribe letters.
May handle mail distribution for department/administrative personnel.
With specific direction, may perform various administrative support for special projects such as
conducting surveys, collating data, conducting research, etc.
Performs other related duties as required.
MATERIALS AND EQUIPMENT USED
Computer, Typewriter, Calculator, Copier, Office Machines
QUALIFICATIONS REQUIRED
Where "preferred" is indicated, the qualification is not essential.
Education and Experience:
High School Diploma or GED.
Three years administrative assistant experience.
Proficiency in MS Word in a Windows environment at an intermediate level as demonstrated by test
results.
Typing skill of 45 WPM as demonstrated by test results.
Proficiency in Excel in a Windows environment at an intermediate level, preferred.
Licenses and Certifications:
None.
Knowledge, Skills, and Abilities:
Knowledge of office terminology, procedures, equipment, business arithmetic, English, spelling, and
vocabulary.
Knowledge of office computer systems.

Skill in maintaining records and preparing reports from different source materials such as manuals,
printouts, logs, etc.
Skill in composing correspondence.
Ability to learn other computer systems and software.
Ability to maintain a high level of confidentiality.
Ability to establish and maintain filing and record-keeping systems.
Ability to respond to inquiries courteously using good judgment.
Ability to learn the Authority administrative practices and procedures.
Ability to perform more than one task simultaneously with interruptions.
Ability to perform administrative and office tasks independently.
Ability to communicate effectively and clearly, both oral and written.
Ability to establish and maintain effective working relationships with superiors, commissioners,
employees, managers, directors, and the public.
Ability to take dictation and transcribe, preferred.
Physical Requirements:
The Administrative Assistant must be diligent in adhering to all work-related safety rules, procedures and
regulations and take the precautions necessary to comply with the Airport Authority safety policy.
Mental Requirements:
An Administrative Assistant must have the mental capacity to perform a variety of responsible, complex
and administrative duties for assigned department personnel. The Administrative Assistant must maintain
confidentiality of information and develop and maintain effective working relationships with superiors,
fellow employees, outside agencies and the general public.
Environmental Requirements:
The Administrative Assistant generally works in an office environment.
The duties and responsibilities listed in this job class specification are intended only as illustrations of the various duties to be performed and are not all
inclusive. The omission of other specific duties does not exclude them from being performed by the Administrative Assistant if the duties are similar,
related, or a logical assignment to the position. This job class specification does not constitute an employment contract between SMAA and the
Administrative Assistant and is subject to change at the discretion of the Airport Authority. ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION
TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

Physical/Mental Requirements

Job Title: Administrative Assistant Job Code: 3037
Date: 10/19

Physical/Mental Percentage of Time

Continuous 67-100% Frequently 34-66% Occasionally 1-33% Infrequent - less
than once a day

Standing X

Sitting X

Walking X

Lifting X

1-10 lbs. X

11-20 lbs. X

21-35 lbs. X

36-50 lbs. X

over 50 lbs. X

Carrying X

Reaching X

Climbing X

Driving X

Written X
Communication

Oral X
Communication

Reading X

Hand Dexterity X

Reasoning X

Decision Making X

Analyzing X

Sensory X

Sight X
The mental and physical aspects shown with an "x" relate to this specific position and have been identified for ADA compliance purposes only. This
information shall not be used to determine salary grades, nor shall it be used to make comparisons with other positions.