Description

Position Title: Officer, Contract, Compliance & Safety
Division: Administration
Department: Contract Compliance
Reports to: Director, Human Resources
FLSA Status: Full-time / Exempt 
Compensation: $70,000-$92,050 annually
Schedule: Must be available during business hours, which are 8am-4:30pm, Monday through Friday; Occasional evenings and weekends as needed
Location: This position is 100% in-person, located at 1560 Berger Drive, San Jose, CA 95112. Some presence may be required at our other location at 2650 Senter Road.
Travel: Local travel may be required up to 15% of the time.

About the San Jose Conservation Corps (SJCC CS): 

San Jose Conservation Corps Charter School offers an engaging work environment focused on growth, teamwork, and making a positive impact. We value collaboration, respect diverse perspectives, and provide opportunities for employees to contribute their skills to create a hopeful and sustainable community. Whether you're passionate about education and development, environmental conservation, or community engagement, joining our team means embracing a shared commitment to service and the chance to make a meaningful difference. Be a part of our mission to create transformational change and learn more at www.sjcccs.org.

Position Summary:

The Contract, Compliance & Safety Officer at San Jose Conservation Corps Charter School plays a crucial role in ensuring adherence to contractual obligations and legal requirements. This multifaceted role provides leadership with timely, accurate, and actionable insights on industry best practices regarding compliance, policy adherence, identification of internal or external risks, and the status of corrective action plans.

This position is also tasked with maintaining a safe work environment by overseeing OSH administrative processes, delivering basic OSH training, and utilizing various tools and processes to implement OSH programs effectively and ensure compliance. The ideal candidate will demonstrate high-level communication skills, effectively communicating hazards and risks to prevent injuries, developing mitigation tools and programs, and conducting thorough investigations to ascertain the root causes of incidents or near-incidents.

This position demands strong problem-solving and communication abilities, as well as regular communication with senior management regarding progress, risks, and change control.

Job Duties

Contract Compliance and Management

• Develop or review SJCC CS’ contracts and grant agreements and communicate the terms, conditions, and requirements to relevant internal stakeholders. Collaborate with legal counsel for this purpose when necessary.

• Identify potential risks and liabilities associated with new contracts and develop strategies to mitigate them.

• Ensure organizational compliance throughout the project lifecycle by monitoring reporting, budget spend down, invoicing, payments, programmatic deliverables and proper closeout procedures to ensure they adhere to contract requirements.

• Stay current with laws and regulations relevant to nonprofit contracts and ensure the organization's compliance.

• Conduct internal audits for contract and grant compliance and produce reports that include observations, risks, recommendations and corrective action plans.

• Follow up on corrective action plans to ensure that the identified actions are implemented, and risks have been appropriately mitigated.

• Serve as a point of contact for contract- and grant-related inquiries, both internally and externally, and ensure effective communication with relevant stakeholders.

• Ensure that all contract-related activities adhere to ethical standards and guidelines.

• Mediate and resolve disputes or issues related to contract performance, in collaboration with relevant parties.

• Manage administrative contracts such as those with building tenants and administrative vendors.

• Prepare the organization for audits, including gathering and organizing relevant documentation and writing responses to requests for information.

• Be the lead point of contact for financial and programmatic audits.

Organizational Culture of Compliance

• Create and implement organization-wide standards for assessing the performance of contractors and the quality of products delivered under contracts and evaluating whether they meet the agreed-upon standards and objectives.

• Conduct training sessions to ensure staff understanding and awareness of contract compliance requirements.

• Lead the development and implementation of compliance and risk management policies and procedures to ensure consistent practices across the organization.

• Develop and adapt quality standards related to risk and compliance programs to meet evolving requirements; and promote consistently high standards and operational excellence.

Safety Inspections, Audits, and Reports

• Ensure SJCC CS compliance with OSHA and other health and safety regulations.
• Travel to various SJCC CS locations and warehouses to inspect the worksites and review working conditions.
• Document reports of occurrences and record statistical information.
• Maintain safety regulations during installations.
• Oversee disposal of substances according to environmental guidelines.
• Perform fire, work area, and safety inspections in accordance with regulations.

• Prepare a recommendation report for improvement after the completion of a safety inspection.
• Update procedures and policies for new regulations or local ordinances.
• Write corrective action plans as necessary.
• Conduct and document investigations on all SJCC CS accidents, near-misses, or safety-related complaints.
• Prepare all necessary reports involving student, staff, and/or corpsmember accidents.
• Prepare reports and maintain files on all DOL, OSHA, FDA, EPA and other federal agency required reports related to safety.
• Periodically revise and update the organization’s IIPP and Safety Handbook.

Training, Development, and Implementation

• Ensure statutes, regulations, and codes are clearly understood and met.
• Intervene to stop any acts or processes which are unsafe or do not comply with OHS guidelines.
• Implement preventative measures to ensure unsafe processes are not repeated.
• Design and implement orientation programs for all new staff and students on safety matters.
• Provide training for SJCC CS staff and corpsmembers to ensure that safety and security policies and practices are understood.

• Work with Operations and Program Managers to recognize personnel who are following safety practices to create a positive safety culture. 
• Ensure all personnel follow all personal safety precautions (hardhats, protective goggles, etc.).
• Develop and manage the Safety Incentive Program and the publicity of the Safety Program.
• Work with the CTE Department to ensure Corpsmembers receive safety training as part of their onboarding training, and are provided with a copy of the IIPP.
• Act as the regulatory agency coordinator between SJCC CS staff and outside regulatory agencies.
• Develop and implement documentation necessary for the handling, temporary storage, and disposal of hazardous waste products, and conduct training on the safe handling of such materials.

Salary and Benefits

• Salary: Placement on the compensation scale is determined using a number of factors, including the candidate’s level of experience and education that either meets or significantly exceeds the minimum requirements.

• 403(b) Retirement Benefits with up to 3% employer match after 1 year of service

• Credit Union and Employee Assistance Plan

• Medical, Vision, Dental, and Life Insurance

• Holiday, Vacation, and Sick Pay

• Education Assistance Program

• Subsidized annual Eco Pass

Work Environment & Requirements

Position may require prolonged sitting, standing, walking, reaching, twisting and turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires far and near vision when reading and using a computer. Acute hearing is required when providing phone and personal service. The nature of the work may require the incumbent to work outdoors, work at heights, lift, carry and push equipment and materials weighing up to 50 pounds and work evenings, weekends and holidays. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Equipment Used: Laptop computer, desktop computer, cell phone, handheld (wired) phone, and vehicle (personal vehicle or company vehicle - sedan).

Reasonable Accommodations: The San Jose Conservation Corps Charter is committed to the full inclusion of all qualified individuals. As part of this commitment, SJCC CS will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HOwens@sjcccs.org.

NOTICE: The statements herein are intended to give a broad description of this job function and should not be construed as an exhaustive list of all responsibilities, duties and skills required. Other duties and/or projects may be assigned.

SJCC Commitment to Diversity, Equity, and Inclusion:

The San Jose Conservation Corps Charter School provides equal employment opportunities to all employees and applicants for employment. The Corps and School does not discriminate based on an individual's race, sex, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, military and veteran status, sexual orientation, age, gender, gender identity, gender expression, genetic information, hair style, hair texture or any other basis prohibited by law. Working at SJCC CS means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, benefits, and training. SJCC CS makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Employment At-Will

The San Jose Conservation Corps Charter School is an “At-Will” employer. This means that employment with SJCC CS is voluntarily entered into and staff members are free to resign at any time. Similarly, SJCC CS may terminate the employment relationship at any time, with or without cause or prior notice, as it deems appropriate. This at-will employment relationship can be changed only in a written agreement signed by the staff member and the Executive Director of SJCC CS.

**SJCC CS IS A MANDATORY COVID-19 VACCINATION EMPLOYER**

All new hires will be required to provide proof of vaccination absent an approved medical or religious exemption prior to their start date. If a new hire is in the process of being vaccinated, their start date may be adjusted to a future date after they have been vaccinated. Fully vaccinated means at it has been at least two weeks since the person has completed the entire recommended initial series of a COVID-19 vaccine.

To Apply:

To apply, please complete an application via the San Jose Conservation Corps’ website at www.sjcccs.org/jobs. The application deadline is 11:59 PM on April 30, 2024.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. Please contact Hefziba Owens, Recruiter / Onboarding Specialist via email at HOwens@sjcccs.org if you have any questions.

Qualifications

San Jose Conservation Corps Charter School is a safe, inclusive environment that welcomes individuals from diverse backgrounds and experiences. We strongly encourage individuals from marginalized or underrepresented groups to apply. We understand that some applicants may feel discouraged when they see a long list of job requirements and do not meet every single criteria - we urge you to apply nonetheless. At SJCC CS, we do not seek a "perfect" candidate because we believe in our core values of Respect, Education and Development, Safety, Empathy, and Equity and Inclusion. If you are enthusiastic about making a difference, passionate about our mission, and dedicated to our values, we invite you to apply. Join us in creating a culture of excellence and transformational change.

Minimum Qualifications

• One of the following must apply:
  • High School Diploma or GED 6 years of relevant work experience in business administration, logistics, compliance, grant administration, safety compliance
  • Associate’s degree in business administration, contract management, occupational safety and health, or related field 4 years of relevant work experience in business administration, logistics, compliance, grant administration, safety compliance
  • Bachelor’s degree in business administration, contract management, occupational safety and health, or related field 3 years of relevant work experience in business administration, logistics, compliance, grant administration, safety compliance

• Proficiency in preparing and reviewing contracts, invoicing, and negotiation terms, coupled with a minimum of 2 years' expertise in comprehensive workplace safety and compliance programs.
• Sound understanding of state and local statutes and ordinances pertaining to fire safety and prevention, loss control, hazardous chemicals, building, electrical, noise pollution, and environmental regulations.
• Proficiency in Microsoft Office Suite (Word and Excel) alongside highly developed project management skills.
• Demonstrated strong time management and organizational skills, coupled with excellent analytical and problem-solving abilities.
• Outstanding verbal and written communication skills, combined with an energetic, passionate, flexible, collaborative, and proactive approach.
• Ability to multitask, prioritize effectively, and manage time efficiently.

Preferred Qualifications

• Master’s degree in business or public administration, contract management, occupational safety and health, or related field.
• Background and experience in statistical analysis.
• Registration as a Health and Safety Officer through OSHA.
• Experience in federal and fee-for-service contract compliance or grant administration in the nonprofit sector.

Driving Record and Requirements: If the position is offered and accepted, candidates must submit a copy of their DMV driver’s record. The candidate also must possess and continue to maintain a valid California Class C driver’s license and a clean driving record.

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in the United States. Please be informed that San Jose Conservation Corps Charter School will NOT sponsor, represent, or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

Medical Verification: State law requires all employees working with youth to provide medical verification of negative tuberculosis test results within the last year. Employees will also be required to submit proof of COVID-19 vaccination.

Background Check and Fingerprinting: If the position is offered and accepted, candidates will be required to undergo Live Scan Fingerprinting as well as a background check, which includes a state and federal criminal history record check. 

Drug Screen: If the position is offered and accepted, candidates will be required to undergo and pass a 5-panel drug screen. 

Competencies

Vision & Mission: Communicates the organization's vision and mission to employees/direct reports. Understands the organization's vision and mission.

Strategic Thinking: Contributes to a workable plan to get from current to the desired goal and executes strategies with management team.

Culture: Contributes to and maintains the desired organizational culture by outlining values and norms of expected behaviors; Demonstrates awareness of organizational values of Respect, Learning & Development, Safety, Empathy, and Equity & Inclusion.

Communication: Demonstrates excellent verbal and written communication skills; Communicates with team on a regular basis

Team: Ability to collaboratively develop deliverables and work with cross-functional and diverse teams to reach goals.

Business Acumen: A continuous learner who is able to sift through vast amounts of information; Good project management skills to organize self and project.

Customer/Client Focused: Clear understanding of stakeholder needs, preferences, interests, timelines and decision-making criteria.

Best Practices: Knowledge of industry best practices.

Emotional Intelligence/Self Mastery: Demonstrates emotional intelligence and self-mastery by placing value in continued personal growth.

Data-Informed Decision Making: Collects and reports data as requested in a timely manner. Quality of work is in line with the expectations outlined by the requesting party. Ability to review and audit data, flag outliers, and correct errors. Understands data and what it means.