Position Description

Under general supervision from the HR Manager, the Payroll Specialist processes semi-monthly payroll, off-cycle payroll, monthly salary allocation preparation, and data entry.

Essential Functions

• Manage the processing of semi-monthly payroll, including benefit tracking and reconciliations. 
• Prepare and maintain semi-monthly timecard and payroll records in a secure and organized manner. 
• Manage annual W2 and ACA reports processing. 
• HRIS Administration: Prepare and maintain accurate employee files, records, and information on ADP Workforce Now. 
• Serve as subject matter expert regarding ADP Workforce Now. 
• Create or process ad hoc reporting using ADP Workforce Now. 
• Support HR Manager in credentialing providers, maintaining credentialing files and credentialing database with all necessary documentation with attention to accuracy and completeness, and disseminating information to Clinic as appropriate.

Major Duties

• Work collaboratively with Human Resources, Finance, program staff, and senior management to ensure accurate and timely processing of payroll. 
• Provide support for all HR functions such as new employee orientation and terminations.
• Maintain and audit employee forms such as I-9s
• Process employment verification requests.
• Promptly respond to questions regarding pay statement from program staff and management. 
• Respond to audit document information requests
• Identify stakeholders’ needs / concerns and provide proactive solutions 
• Other duties as assigned 

Minimum Qualifications

• Two years payroll processing experience including both exempt and non-exempt payroll. 
• Bachelor’s degree in accounting or equivalent combination of education and work experience.
• Excellent knowledge of state and federal laws with regard to payroll processing and pay of employees.
• Strong fiscal analytical skills
• One year experience with ADP software, including Workforce Now.
• Advanced Microsoft Excel & Outlook skills. 
• Excellent attention to detail.
• Ability to communicate effectively (verbally and in writing) with all levels of staff. 
• Ability to manage multiple deadlines and priorities.
• Ability to exercise discretion in the handling of confidential information.
• Fully vaccinated against COVID-19, complete with booster shot and able to show proof of vaccination.
• Up-to-date with vaccinations, especially seasonal flu shot vaccine
• Proof of TB clearance (issued within the past 12 months or less)

Preferred Qualifications

• Ability to influence and collaborate in a diverse and cross-functional workplace.
• Experience in an FQHC organization
• Experience using Abila MIP fund accounting software 
• Experience in a non-profit community-based organization

Location: 

San Francisco, CA