1 Executive Assistant Job in Northampton, MA
Safe Passage is Hiring an Executive Assistant Near Northampton, MA
Executive Assistant
Position Title: Executive Assistant Supervisor: Executive Director
Department: General Administration Full or Part Time: Full-Time
Fair Labor Standards Act Status: Non-Exempt Starting Salary Range: $25 per hour
Position Code: Revision Date: March 2024
About Safe Passage
Safe Passage is a nonprofit organization dedicated to addressing the aftermath and prevention of
intimate partner violence. Safe Passage provides services to address survivors’ holistic needs for
recovery and physical safety. Services include trauma-informed counseling and support groups for
survivors, families and children, community education, and individual and policy advocacy.
Our Mission: Safe Passage is dedicated to creating a world free of domestic violence and relationship
abuse. We support survivors and their families. We engage our community. We advocate for systemic
change.
Safe Passage is an organization made up of survivors, women, trans folks, people of color, immigrants,
people with disabilities, and LGBQ people. Oppression and violence disparately impacts us and we
strongly encourage people from these and other impacted communities to apply. We aspire to foster a
work environment that is inclusive as well as diverse. Survivors come from all different backgrounds,
and so do our employees. We encourage you to apply if you believe you have the skills and experience
to thrive in this role and contribute to our mission at Safe Passage.
Position Summary
The Executive Assistant provides a wide variety of skilled administrative, communication, meeting
planning and preparation, and special projects support to the Executive Director and other leadership
staff. Responsibilities include exposure to confidential and sensitive information and require
considerable use of diplomacy, discretion and judgment. The Executive Assistant may attend board or
committee meetings to take, transcribe and/or distribute minutes and follow up on tasks. Additional
duties include the preparation of board packets and presentations, records maintenance, and the
management of data inquiries and analysis to aid decision-making.
Essential Functions
EXECUTIVE AND ADMINISTRATIVE SUPPORT
- Assist the Leadership Team with administrative tasks and special projects
- Prepare and edit correspondence, communications, presentations and other documents for
internal and external stakeholders
- Record, transcribe and distribute minutes of meetings
- Work closely with the Executive Director to anticipate their needs, plan for the near-term,
conserve executive’s time and align work-flow to ensure thorough and timely preparation,
including preparing daily oral and/or written briefs to Executive Director and making
- Arrange travel for staff and board members
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- Track expenses, draft expense requests, and complete debit card reports
- Update and manage contact information for stakeholders, funders and board members
- Develop and maintain extensive filing system (electronic and paper) for correspondence,
business matters, and related data according to document retention and destruction policies
and protocols
- Maintain and update important organization documents including WISP procedures, assigned
- Assist in maintaining compliance with agency policies and procedures
- May represent Executive Director by attending meetings if absent
- Communicate with vendors and other business partners
- Assist in researching complaints, legal concerns, and/or vendor issues
BOARD SUPPORT
- Provide support to the Board of Directors, at the direction of the Executive Director
events
- Develop and maintain project tracking systems for grant and contract management, board and
- Research and synthesize media coverage, complex policy reports, program models, and other
- Assist in the cultivation, management, and recognition of board and committee volunteers
media and donors
HUMAN RESOURCES SUPPORT
- Provide support for recruitment and engagement strategies including candidate search and
and associate administrative processes
- Leverage social media and digital communication resources to attract highly qualified
- Create and maintain a variety of reports including training participation as well as equipment
- Assist with the maintenance of personnel files and other audit requirements
CONTRACT COMPLIANCE AND FINANCE SUPPORT
- Assist in drafting, compiling, and submitting grant and foundation letters of intent, proposals,
- Provide logistical support for a variety of meeting and events pertaining to grants planning,
- Maintain accurate filing system of contracts, contract and budget amendments, and
Work Hours and Schedule
35 hours per week, hybrid schedule (3 days on-site 2 days remote work), Monday-Friday 9am to 5pm,
with some required flexibility for evening, overnight, and weekend needs.
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Hiring Requirements
Education: Bachelor’s Degree preferred. Candidates with non-traditional educational pathways and
commensurate life/work experience considered.
Years of Experience
4 years of experience in an administrative role reporting directly to upper management
Knowledge, Skills & Abilities
Required:
- Strong writing, editing, and formatting skills
- Ability to work both collaboratively and independently, exercise good judgment, and
demonstrate initiative while managing and meeting deadlines
- Demonstrate a high level of integrity, maturity and professionalism in handling confidential
- Excellent interpersonal and communication skills necessary for effective communication with a
- Excellent time management skills and ability to prioritize multiple tasks
- Excellent organizational ability including file management and strong attention to detail and
accuracy
- Meeting planning and project management experience
- Previous experience in a non-profit organization
Tools & Technology Requirements
Proficiency in the use of a variety of software and communication platforms including PowerPoint, PDF
software, and Google Suites (Docs, Sheets, Presentation, Drive, Gmail, Calendar), Microsoft Office,
especially Word and Excel. Strong Excel Skills are crucial to include formulas, sorting, manipulation, etc.
Benefits
Safe Passage is a supportive, collaborative workplace that fosters growth in its employees, both
personally and professionally. We strive to hold an environment that encourages growth, creativity, and
flexibility. We are advocates for livable wages, self-care and work-life balance, and our compensation
package reflects this. Employees receive 3 weeks of accrued vacation for the first year, 4 weeks starting
year 2, and 5 weeks after 9 years, prorated for part time. We provide three personal days, and ample
holiday and sick time. Benefits include health and dental insurance, and a 401(k) plan with agency
match.
Safe Passage works to earn its position as a justice-centered employer of choice in Western MA. Safe
Passage provides a bilingual pay premium of $1/hour for staff who possess language competency that is
likely to be utilized in their position.
Application Instructions
To apply: Send resume and cover letter with the subject “Executive Assistant” to spjobs@safepass.org.
Application deadline is March 22nd, 2024
Job Summary
Full Time
Social & Legal Services
$80k-103k (estimate)
03/15/2024
05/14/2024
safepassagesc.org
ROCK HILL, SC
25 - 50
1992
JADA CHARLEY
$10M - $50M
Social & Legal Services
Related Companies
About Safe Passage
Safe Passage is committed to providing quality services and advocacy with a multi-team approach to victims and survivors of domestic violence, child abuse and sexual trauma in our service area. As staff and volunteers, we provide new opportunities for all victims and survivors as they work to grow beyond their situation. New opportunities constantly arise and these are just a few new categories of volunteering. Please contact us if you have the desire to volunteer for our organization!
The job skills required for Executive Assistant include Presentation, Microsoft Office, Planning, Leadership, PowerPoint, Time Management, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
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