Position: Executive Assistant

Reports to: CEO

Type: Full Time

Date: Sept 25, 2023

Job Description

Grower owned, our quality begins in the orchard. Sacramento Valley Walnut Growers is a processor and marketer of California walnuts. Whether you are a grower of walnuts or a buyer of our products, we are dedicated to providing you exceptional service and value along with delivering the highest quality walnuts available. Our vertical integration streamlines the supply chain to provide value to our customers. We are proud to share our harvest throughout the world with leading food companies in the retail, re-bagging, food service and industrial sectors.

Position Summary

The Executive Assistant will perform a wide range of administrative and office support activities and aides the CEO in facilitating the efficient operation of the organization.

This role requires polished communication skills, exceptional attention to detail, and proactive problem-solving abilities. The ideal candidates should be highly organized, detail oriented and capable of multi-tasking.

Position Responsibilities

• Maintain the CEO's appointment schedule by planning and scheduling business and personal meetings, conferences, teleconferences, as well as coordinating travel arrangements.

• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

• Assists and supports the CEO in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary.

• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.

• Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the building.

• Manage sensitive matters with a high level of confidentiality and discretion.

• Plan, coordinate, organize and help at various company meetings, events, and celebrations.

• Receive and sort daily mail, filing appropriate documents accordingly.

• Maintain inventory of the company's supplies, reordering as needed.

• Be assessable for after-hour travel, scheduling, and other needs.

• Pick up deliveries and run errands as needed.

• Occasionally provide customer service duties.

• Supports broader team initiatives such as report development, metrics, etc.

• Participate in on-going training, development and personal/professional growth.

• This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Position Requirements

• A minimum of 3 years office experience.

• BA or AA degree preferred, but not required.

• Must be proficient with Microsoft Office, Word, and Excel.

• Highly organized and self-motivated.

• Excellent verbal and written communication skills.

• Detail-oriented and good time management skills and ability to prioritize work.

• Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment.

Physical Demands

While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms; and lift up- to 15 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, and the noise level is usually quiet.

Compensation

The pay for this role in theranges from $21.00/hr. to $27.00/hr. and is based on the position responsibilities, candidate’s experience, qualifications and/or other determining factors.

SVWG provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. At Sac Valley, we celebrate our diversity, and we are proud to be an equal opportunity workplace.