REPORTS TO: Chief Executive Officer

STATUS: Full-Time, Exempt

COMPENSATION: $130-$150,000 annually

BENEFITS: Medical, Dental, Vision, Life Insurance, FSA; Employee Assistance Program; and 403(b) retirement plan; Paid Holidays, Sick, and Vacation

LOCATION: Sacramento, CA (not eligible for full-time remote)

JOB SUMMARY:

The COO serves as senior-level strategic operations and finance leader for our rapidly growing agency. They are responsible for oversight and management of budgeting, financial reporting and grant compliance, operations, human resources, facilities, risk management, data and information technology . They supervise Finance & Operations Division functions and management of its staff team, which includes the Director of Human Resources, Grant Finance Director, Staff Accountant, Office Manager, and Data Manager. This position is responsible for maintaining efficient financial and operational systems, pursuing innovative solutions that support programs and services, and improving the Center’s ability to fulfill its mission. Candidates should support our organizational values and include a demonstrated commitment to racial equity and inclusion, a commitment to serve the most vulnerable, and the highest level of integrity, accountability, and transparency.

ESSENTIAL FUNCTIONS:

The COO will provide regular, day-to-day, as well as strategic leadership in the financial and operational activities of the organization; especially as they apply to grant management. This position will work closely with all departments to maintain the smooth functioning of the organization, as well as external partners, funders, and vendors. Work will mainly be performed during normal business hours, but will require out-of-office and evening and weekend work from time to time. This position plays a key leadership role on the senior management team and supervises administrative staff and contractors.

BUDGET & FINANCE:

1. Oversight of finance operations, grant billing and compliance, and supervision of finance staff.
2. Work with the Center leadership team and program staff to develop individual program budgets and compile them into the agency’s annual budget, detailing revenue and expense categories.
3. Ensure compliance with all Fiscal Operations Policies and financial management systems including appropriate controls to maintain the fiscal integrity of the organization.
4. Provide annual audit oversight. Work closely to support the auditors to ensure the resolution of questions on revenue and expenses and required fiscal policy.
5. Produce regular financial reports for the CEO as directed.

ADMINISTRATION & OPERATIONS

1. Supervise the Office Manager who provides administrative support in the finance division and helps coordinate office functions, risk management/insurance, IT, and facilities.
2. Oversee information and technology management in coordination with IT contractors including computer hardware and software systems, Wi-Fi networks, telephone, printers, surveillance, and security system and data security, and other technology.
3. Supervise the Data Manager who manages the Center’s client database and supports other data needs in the agency.
4. Maintain currency of and permanent files for corporate filings and contracts. Collaborate with maintain a log that includes renewal dates for compliance oversight. Ensure compliance with all laws, regulations, organizational policies, and funding guidelines.

GRANT MANAGEMENT:

1. Supervise the Grant Finance Director who manages grant funder billing and assists with A/P.
2. Design and implement a grant management process that includes training staff to track and code revenue and expenses accordingly.
3. Work with the Grant Finance Director to invoice grant funders for reimbursement of eligible expenses and proactively work to maximize the use of available grant funds.
4. Maintain compliance with all government and private funder requirements as well as local, state, and federal regulations, which includes the completion of a Federal Single Audit.
5. Develop and maintain expertise in funder requirements and act as a gatekeeper for approval of expenditures.

GENERAL DUTIES:

1. Implement and continuously improve the organization’s data retention and document storage policy and practices.
2. Develop a risk management system that formally identifies, quantifies, and manages risk during the life of the projects, such as insurance policies, leases, vendor contracts, etc.
3. Provide leadership in the development and continuous evaluation of short and long-term strategic organizational objectives including identification of opportunities for revenue growth and diversification.
4. Develop actionable analysis of financial performance, trends, and long-term forecasts and produce easy-to-digest financial dashboards for the board and senior leadership.
5. Innovate financial and operational efficiencies using technology and process streamlining.
6. Seek opportunities for and draft grant proposals in collaboration with the program and development staff.
7. Attend board meetings and provide staff support for the Finance Committee including development of an automated financial dashboard and financial reporting tools for the board and executive staff oversight.
8. Provide occasional advice and mentorship to less experienced internal staff and leaders at developing LGBTQ organizations across the country.
9. Participate in a rotating Leader On-Call Program to support on-site staff in case of after-hours emergencies. Maintain strict confidentiality and the highest level of integrity and professional boundaries.

REQUIREMENTS:

1. Passion for the Center’s mission and work to create a region where LGBTQ people thrive and a commitment to follow all policies and procedures of the organization. 

2. Education: Bachelor’s degree in accounting, finance, or a related field is required; a Master’s Degree in Business Administration, Finance, Accounting, Nonprofit Management, or other related field is strongly preferred. 

3. Experience: A minimum of 5 years of senior-level financial management and staff supervision experience in an organization with an annual budget of $5 million or more

• Experience managing and reporting on government and non-government grants including budgeting, fund accounting, contract compliance, and auditing is required.
• Nonprofit and grant finance/fund accounting experience is strongly preferred.
• Working knowledge of nonprofit accounting best practices in accordance with U.S. Generally Accepted Accounting Principles, OMB Circulars A-133, A-110 and A-122, and appropriate Code of Federal Regulations is required.

4. Computer/Office Equipment & Software Skills: Must have superior proficiency working with Microsoft Office--particularly Outlook, Word, Excel, PowerPoint, OneDrive, and Teams, as well as Zoom/video conferencing software. Working knowledge of QuickBooks Online and/or other Financial Management software.

5. Language Skills: Fluency in English is required. The ability to speak/read/write/translate in one or more languages other than English is a plus.

6. Work Schedule: This position is primarily in-person at the Center’s Lavender Heights location. Flexibility is required to participate in occasional evening and weekend events, meetings, and travel as necessary.

7. Access to reliable automobile transportation with a valid driver’s license and proof of insurance is required. This position will require travel throughout the Sacramento region and occasionally throughout California.

8. Physical Demands: The person in this position may be required to sit or stand for extended periods, move objects up to 25 pounds, ascend/descend stairs, operate office equipment, open and close filing cabinets, and boxes, observe visitors, and communicate messages and tone by telephone. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

9. Offer of employment may be contingent on satisfactory results of a criminal history background check.

10. Employees must be legally permitted to work in the United States.

11. The Sacramento LGBT Community Center is a drug-free workplace; employees may be subject to a drug test.

12. Vaccination Requirement: We fully support COVID-19 vaccinations and are requiring new employees to provide proof of primary series vaccination in accordance with CDC and CDPH recommendations, written notice of an upcoming vaccination appointment, or an approved medical or religious exemption. Documentation will be required prior to your first day of work. 

QUALIFICATIONS AND EXPERIENCE:

1. Experience developing and managing budgets of $5 million or greater with a high level of precision.

2. Knowledge and experience with class-based and fund accounting, accounts payable, accounts receivable, restricted and unrestricted fund management, and payroll.

3. Experience working with the LGBTQ community and familiarity with issues of particular relevance to LGBTQ people including a demonstrated ability to work effectively with people of diverse races, ethnicities, nationalities, sexual orientations, gender identities, socio-economic backgrounds, religions, ages, English-speaking abilities, immigration status, and physical abilities in an intersectional environment.

4. Excellent verbal, written, interpersonal, and presentation communication skills.

5. Ability to exercise sound judgment to prioritize tasks, identify potential risks, recommend innovative solutions, and execute system change across the agency.

6. Ability to synthesize complex financial information and present it with clarity to a variety of audiences, such as the creation of financial dashboards for Board and staff leaders.

7. Ability to work with detailed information with a high degree of accuracy and confidentiality.

8. Outstanding organizational skills and exceptional attention to detail. re work ethic with the ability to lead teams and accomplish goals and results.

9. Skilled in resolving complex finance and operational issues and/or problems and can effectively evaluate options, execute a plan of action, and communicate resolution to appropriate parties.

10. Knowledge/experience using Bill.com, Budgyt, Dext and other financial software; Asana/Project Management Systems, HRIS, Raiser’s Edge/donor management, Social Solutions Apricot/client management, and other database software is preferred.

11. Project management experience, specifically commercial real estate development and renovation projects is a plus.

12. Experience effectively coaching and mentoring junior staff, empowering volunteers in leadership roles, and working independently and as part of a highly collaborative team.

 This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

ABOUT THE ORGANIZATION:

The Sacramento LGBT Community Center works to create a region where LGBTQ people thrive. We support the health and wellness of the most marginalized, advocate for equality and justice, and work to build a culturally rich LGBTQ community.

EQUAL OPPORTUNITY:

The Sacramento LGBT Community Center is proud to be an equal opportunity employer. People of color, women, persons with disabilities, and persons who are lesbian, gay, bisexual, transgender or intersex are encouraged to apply. The Center maintains a policy of non-discrimination with respect to employees and applicants for employment. No aspect of employment will be influenced in any matter by race, color, religion, sex, age, national origin, marital status, ethnicity, religion, sexual orientation, gender identity and/or expression, physical disability (including HIV or AIDS), medical/mental condition, perceived physical disability or veteran status, or any other basis prohibited by statute.

TO APPLY:

Please submit application materials through our career portal at saccenter.org/careers. No phone calls please. Posting will remain up until position is filled.