Date Posted : 05 / 13 / 2024

Hiring Organization : Rose International

Position Number : 463935

Job Title : Receptionist Directory Assistant

Job Location : Portland, OR, USA, 97214

Work Model : Onsite

Employment Type : Temporary

Estimated Duration (In months) : 13

Min Hourly Rate($) : 30.00

Must Have Skills / Attributes : Administrative, MS Office, SharePoint

Job Description

• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.

This position is about 30% Reception, 30% Event Planning, 30% Administrative, 10% Facility. Team provides overlaps and redundancies in roles.

Need someone who can play all the instruments. You are the first person our visitors, guests, and employees meet at our Portland office location.

You greet and direct people, calls, issues, and deliveries to the appropriate department or employee. You perform all work with the primary goal of customer satisfaction and maintain a diligent sense of safety and security for the building.

Minimum Qualification :

• Strong computer / Microsoft Office or similar skills Not specifically a receptionist, more of -Coordinator / Planner / Concierge Multi-Faceted and self-motivated
• College Graduate
• 6 years of experience

Specific Receptionist Duties and Responsibilities :

• Provide continuous coverage for the front desk.
• Greet visitors and notify personnel of visitor arrival.
• Be the face and voice of the office.
• Posting notices and announcements, engaging the site and inspiring participation and attendance.
• Maintain security requirements by ensuring visitors sign visitor log.
• Creation and distribution of security badges.
• Work side-by-side with security guard who will assist with reception duties and building security.
• Coordinate bi-weekly site meals for 100 both locally and remotely.
• Ordering food and tracking delivery and spend.
• Support meeting and site activities, including white glove’ support of the Client Conference Experience space.
• Assist with Quarterly metric tracking including headcounts, tickets and requests, and event and beverage tracking.
• Provide concierge-level support, setup up furniture and rooms for meetings and events.
• Assist with departmental purchases, payment, and spend tracking.

Customer and employee support :

• Communicate, often digitally, with employees on site-specific issues, events, and activities.
• Make purchases and / or reconcile expense reports for site P-Card.
• Act as point of contact in case of an emergency or disaster, coordinating with Workplace staff.
• Create and regularly update web pages, SharePoint pages, and other electronic communications.
• Utilize Microsoft’s suite of Office software to coordinate, communicate and organize.

Benefits :

For information and details on employment benefits offered with this position, please visit here. Should you have any questions / concerns, please contact our HR Department via our secure website

California Pay Equity :

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law.

Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.

S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13 / 10-91.).

Last updated : 2024-05-20