Description

Summary

Provide high-level administrative support to entire executive team by conducting research, preparing statistical and other business reports, performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

Essential Duties and Responsibilities include the following:

• Prepares, reviews and formats policies and procedures, reports, memos, letters and other documents using word processing, spreadsheet, database or presentation software
• Answers electronic communications and phone calls, directs calls to appropriate parties or take messages
• Responsible for screening and prioritizing mail and phone calls
• Greets and screens visitors in person and on the phone to ascertain nature of their business
• Conducts research, collects and analyzes data to prepare reports, compiles data and prepares documents for presentations
• Maintains and updates meeting calendars
• Attends meetings and records minutes
• Performs general office duties such as ordering supplies, maintaining record management database systems and performing basic bookkeeping work
• Organizes and maintains office files
• Assists with travel arrangements
• Ensures that information is properly circulated amongst Marketing Division.
• Duties or responsibilities can be changed, expanded, reduced or deleted by management to meet the needs of the department
• Maintains financial expense records for all departments.
• Collects information and conducts research per management request.
• Assists in special events planning and execution.
• Assist with compiling of MICS for Promotions.
• Assist with media traffic instructions and monthly billing.
• Provide on-site support for game days and special events as needed
• Maintains confidentiality with unquestionable integrity
• Assist with setup of promotions in PKMS as needed.
• Must be able to work a flexible schedule as required by business operations, including nights, weekends and holidays; shifts may change based on business needs.
• Perform other duties as assigned

Qualifications

Qualifications

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to prioritize multiple tasks, work effectively under stress, meet short deadlines and take directions
• Knowledge of office procedures and the use of various office machines
• Excellent knowledge of the English grammar and composition
• Ability to perform assigned duties with minimum supervision
• Ability to identify problems and implement or recommend solutions, interpret and apply policies and procedures, deal diplomatically with the public, take responsibility and use good judgement with scope of authority
• Ability to key 50 words per minute at minimum
• Ability to learn and use new software programs as systems are updated
• Previous experience within a tribal gaming entity preferred

Education and/or Experience

• Two years of administrative support experience, preferably in hospitality industry and/or 2 years of administrative support experience.
• Bachelors degree in Marketing, Business or related field referred.

Supervisory Responsibilities

This job does not have supervisory responsibilities.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as probabilities, econometrics, fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situation where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses and Registration

Appropriate gaming license issued by Paskenta Tribal Gaming Commission.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and taste or smell. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles. The noise level in the work environment is usually moderate.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.

Duties, responsibilities, requirements and expectations pertaining to this job are subject to change as needed.